Hi everyone,
Last we started to do workshops for schools and they were a huge success. Because it was our first year we were very flexible about start times and based it on the needs of the teacher, so there hasn't been much consistency. We have already doubled our bookings this year and I would like to start entering them into Tess (right now we are using an excel spreadsheet - ack!). We have also spoken with our group sales person and we are working towards creating 1 invoice that includes both tickets and the workshop. The invoice includes a start time and because we have been so flexible about the time I've been told it can't happen. Has anyone run into the same problem and figured out a way to work around it?
Thanks!
Natasha,
We have some similar outreach programs through our Center for Dance Education where students from local public schools either come to our location for classes or have one of our teachers go out to their school for classes. We've been doing it for a while now, however, so we're a bit tighter with regard to scheduling and putting the onus on the schools and teachers to fit our schedules instead of flexing to fit theirs.
I know one thing we're really looking forward to (across the whole organization) is going to be Resource Scheduling in V14 of Tessitura. We've already been building up records of our local schools and school districts (along with teachers and contacts) within our Tulsa Arts Management Consortium, and we're definitely hoping that Resource Scheduling will allow us to do all of this work within Tessitura (omitting the need to track in external Excel spreadsheets). Of course, until we see V14 in action, it's all theoretical as to how much will be able to dovetail nicely into the new functionality.
Obviously, that doesn't help you right now, but I think (with V14 on the eventual horizon) it might be easier to find a temporary workaround for now and keep a close eye on the development of Resource Scheduling versus potentially trying to invest in any custom work.
Thank you,
Brian
Hi Natasha,
We run 3 workshops per day on average here at Arts Centre Melbourne – the schools have a choice of 17 different workshops, and the time and date are completely on demand, dictated by the school. I will note that we are incredibly fortunate here in that we have an fantastic Tessitura Application Specialist team who build all Tessitura events for our organisation.
How we manage the build of the education workshops:
· At the beginning of the season, create a template event in Tessitura for each of the 17 workshops.
· When a new booking comes in, the Education team communicate the time, date and capacity details to the Tessi Specialist team
· The Tessi Specialist team copy the template event to specified time and date
· The Education team process the booking (we have Student and Teacher editable Price Types, so we can customise the cost of the workshop if necessary).
It works really well for our processes, and we’ve even customised a system table for the transfer of the event build information so that we don’t have to rely on emails.
I hope that helps!
Hannah Schneider
Coordinator, Schools Programs
Arts Centre Melbourne
From: Tessitura Education Forum [mailto:forums-education@tessituranetwork.com] On Behalf Of Natasha Klein Sent: Thursday, 12 January 2017 11:17 AM To: Hannah Schneider <Hannah.Schneider@artscentremelbourne.com.au> Subject: [Tessitura Education Forum] Workshops
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Perhaps I misunderstand your issue. We have 45 minute laboratory workshops that schools can book when they come on field trips to our Center. Most are at standard times, but if needed and after consulting with the Education Team, the Reservationist can change the time on the workshop "performance". It just goes on the order along with all the other "performances" for General Admission, Movies, or whatever else, which all appear on the single invoice.
Harold