Hi
This might be a really simple thing (sorry) but does anyone know how to enable users at a lower permission user group level to generate lists created by a System Administrator? All my new lists made since we went into v16 are only viewable by other users unless they sign in as system administrator? When I log in using a lower level user group, I can still generate and access them presumably because I am the creator. They can copy the list and then generate it but surely there should be a way to give them access to generate my original list. Is there a security object I am missing somewhere? Although I dont necessarily want them to be able to edit the list, only generate it. Any help would be greatly appreciated.
We are also in v16 (new users, never used v15) - I talked with support about a similar issue with reports and was told it is expected behavior: "Per our documentation, if a user is logged in to Tessitura as a member of a user group with system administrator rights, they will be able to see parameter sets from all users. Regular users will only see their own parameter sets." I can't be sure but would imagine what you are seeing in Lists is a similar type of expected functionality. I'd be interested to see what support says about it.
I also agree, I wish users from non system admin groups could see and run lists and reports that I setup for them. It would be a lot easier than having to find a time to walk them through creating the lists and reports on their own.
Hi Lianna,
The Generate a List utility allows users to generate the contents of a list that they cannot otherwise edit. Here's a link to the documentation for the utility:
https://www.tessituranetwork.com/Help_System_v160/TN-Application/Lists/Generate-List-Util.htm
There's a checkbox in listmanager to only see your lists. Uncheck that, and you should see other's lists (that you have permissions to see).
When you open a list citeria, you can save a copy using a dropdown on the "Save" button. Not the same as copy button on the index, which just creates a non-criteria list, That's how others can make their own copies of a list. Alternatively, if you have sql access, you can change owners (created_by in T_LIST) from the back end. https://www.tessituranetwork.com/Help_System_v160/TN-Application/Lists/Copying-a-List.htm#_Copying_a_Listhttps://www.tessituranetwork.com/Help_System/Tessitura.htm#List%20Creation%20and%20Management/Copying%20a%20List.htm
Hi kevin, thanks, yes, its the list with the output set that they need and at the moment i'm struggling with the way the output set displays if I run the generate list and output set utilities.... I will have another look at all the formats and see if i've missed one that displays better. the output has quite a lot of columns.
Hi John and Melissa, thanks for your replies. My concern with them copying the list is that they can then in theory edit the criteria which if they do so in error, or play around and then dont put the list back correctly, they then have a list that is pulling the wrong data. In my ideal world, I would like them to have this particular list that so that they can generate it but not edit. I dont want to make a rule that they cant edit ANY list, but just certain lists.
Coming from a consortium where that utility could mess up some other org's list by accident, what we usually do is schedule the utility / utilities for the users who need the updates regularly.