Acknowledgement letter process

At Kansas City Ballet, we divide the letter signing in this way:

Executive Director

·         Major Gifts

·         Board Members

·         Foundations

Chief Development Officer

·         Major Gifts

·         Donors $5K+

·         Board Members

·         Foundations

Dir. Individual Giving

·         Donors $1,500+

·         Patrons’ Society

Annual Fund Manager

·         Donors Up to $1,500

·         Young Professional Auxiliary Group

Dir. of Corporate Relations

·         Corporate Donors

Marie

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Marie Kocher | Development Assistant

Kansas City Ballet | Todd Bolender Center for Dance & Creativity

500 W. Pershing Road, Kansas City, MO 64108

816.216.5582 (D) | 816.931.2232 x1382 (O) | 816.931.1172 (fax)

kcballet.org

From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Caitlyn DeRosa
Sent: Friday, September 16, 2016 3:23 PM
To: Marie Kocher <mkocher@kcballet.org>
Subject: [Tessitura Development Forum] Acknowledgement letter process

I'm wondering if anyone would be willing to share what process they use for acknowledgement letters. Currently, we have various types of personalized letters (for board members, major gifts, corporate and foundation) that are sent to the appropriate gift officers to be personalized, and then all letters are signed by one person, the director of our department. I'm wondering if anyone does this a different way (i.e., splitting up who signs letters depending on the giving level and type). We are trying to find a way to split the work load so it is not all on one person to sign, which can be cumbersome. Thanks all!

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At Royal MTC we do the signing this way:

Artistic Director

·         Gifts $1000+

·         Board Members

Executive Director

·         Gifts $150-999

Annual Fund Manager

·         Gifts under $150

Director of Development

·         All Corporate gifts

We have also just implemented a double sided postcard the size of a number 9 envelope that says ‘Thank You’ on one side and a small message on the other with space for the appropriate person to leave a personal note. This will replace letters for all Annual Fund gifts.

At Kansas City Ballet, we divide the letter signing in this way:

Executive Director

·         Major Gifts

·         Board Members

·         Foundations

Chief Development Officer

·         Major Gifts

·         Donors $5K+

·         Board Members

·         Foundations

Dir. Individual Giving

·         Donors $1,500+

·         Patrons’ Society

Annual Fund Manager

·         Donors Up to $1,500

·         Young Professional Auxiliary Group

Dir. of Corporate Relations

·         Corporate Donors

Marie

---

Marie Kocher | Development Assistant

Kansas City Ballet | Todd Bolender Center for Dance & Creativity

500 W. Pershing Road, Kansas City, MO 64108

816.216.5582 (D) | 816.931.2232 x1382 (O) | 816.931.1172 (fax)

kcballet.org

From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Caitlyn DeRosa
Sent: Friday, September 16, 2016 3:23 PM
To: Marie Kocher <mkocher@kcballet.org>
Subject: [Tessitura Development Forum] Acknowledgement letter process

I'm wondering if anyone would be willing to share what process they use for acknowledgement letters. Currently, we have various types of personalized letters (for board members, major gifts, corporate and foundation) that are sent to the appropriate gift officers to be personalized, and then all letters are signed by one person, the director of our department. I'm wondering if anyone does this a different way (i.e., splitting up who signs letters depending on the giving level and type). We are trying to find a way to split the work load so it is not all on one person to sign, which can be cumbersome. Thanks all!

This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

Different members of the staff sign letters based on their relationships with the donor. For the major donors, board members and foundations, I always check with my development team as to who is the best person to sign the organizational thank you. Then others are welcome to write their own notes of appreciation to include or send separately.

Thanks,

Marie

---

Marie Kocher | Development Assistant

Kansas City Ballet | Todd Bolender Center for Dance & Creativity

500 W. Pershing Road, Kansas City, MO 64108

816.216.5582 (D) | 816.931.2232 x1382 (O) | 816.931.1172 (fax)

kcballet.org

From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Caitlyn DeRosa
Sent: Monday, September 19, 2016 2:45 PM
To: Marie Kocher <mkocher@kcballet.org>
Subject: RE: [Tessitura Development Forum] Acknowledgement letter process

Marie,

can you explain the overlap in some of those categories? I see major gifts letters falls under both executive director and chief development officer, as well as board members and foundations. Does this mean the letters are signed by twice by both people, or does this mean that it is possible for either to sign this type of letter depending on who is available? Thank you!

Executive Director

·         Major Gifts

·         Board Members

·         Foundations

Chief Development Officer

·         Major Gifts

·         Donors $5K+

·         Board Members

·         Foundations

Dir. Individual Giving

·         Donors $1,500+

·         Patrons’ Society

Annual Fund Manager

·         Donors Up to $1,500

·         Young Professional Auxiliary Group

Dir. of Corporate Relations

·         Corporate Donors