I'm wondering if anyone would be willing to share what process they use for acknowledgement letters. Currently, we have various types of personalized letters (for board members, major gifts, corporate and foundation) that are sent to the appropriate gift officers to be personalized, and then all letters are signed by one person, the director of our department. I'm wondering if anyone does this a different way (i.e., splitting up who signs letters depending on the giving level and type). We are trying to find a way to split the work load so it is not all on one person to sign, which can be cumbersome. Thanks all!
At Kansas City Ballet, we divide the letter signing in this way:
Executive Director
· Major Gifts
· Board Members
· Foundations
Chief Development Officer
· Donors $5K+
Dir. Individual Giving
· Donors $1,500+
· Patrons’ Society
Annual Fund Manager
· Donors Up to $1,500
· Young Professional Auxiliary Group
Dir. of Corporate Relations
· Corporate Donors
Marie
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Marie Kocher | Development Assistant
Kansas City Ballet | Todd Bolender Center for Dance & Creativity
500 W. Pershing Road, Kansas City, MO 64108
816.216.5582 (D) | 816.931.2232 x1382 (O) | 816.931.1172 (fax)
kcballet.org
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Marie,
can you explain the overlap in some of those categories? I see major gifts letters falls under both executive director and chief development officer, as well as board members and foundations. Does this mean the letters are signed by twice by both people, or does this mean that it is possible for either to sign this type of letter depending on who is available? Thank you!