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Perf Code Format

Christopher Cuhel
$organization
Hey All, I'm trying to figure out a standardized perf code format for rentals in our spaces. The Smith Center is a new organization, however, I have been using Tessi for quite some time. Although, I've not been at a place with as much rental as we have....as well as having a jazz cabaret, black box studio, and park setting for outdoor performances. I've got a perf code setup that is pretty much the standard I have seen almost everywhere. My struggle is figuring out codes for rentals and those other spaces. I was thinking it would probably be best for those to just use a two letter code that is for each space and go from there. We also have meet & greets and such. We are in the initial stages of set up and want to have some "best practices" to bring to all involved so we have some options. Thanks all for any advice you have. Chris
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  • $organization

    How do staff identify the show?

    In the tehatres I ahve worked in the Perf Code has consisted of a Show identifier, date and a Time slot (normally M(atinee)/E(vening)) in whichever order they chose.

    As a data techie I always wanted to go with full date YYMMDD plus an hour of day (0-9 a-m to cover 0-23) leaving 3 slots available for space and/or event indicator

    This makes sense to me because it sorts by date and time and you have the choice of whether space/eventis more important than date or vice versa. ie D(ate)H(our)S(pace)E(vent), EDSH, ESDH, SEDH, DSEH, DESH and this preference would come down to that first question. As are you looking for the Space, Date or Event first.

    The only reason any of that matters is because perf code is the more easily viewable unique identifier and is often used in drop downs so having a natural flow to it makes it easier for the people seeing/using it on a daily basis.

    Mark

     

  • $organization in reply to Mark Ridley
    Hey Mark, Thanks for all this. I was actually thinking about just using the actual date and that is all. The bigger problem is we have 4 performance spaces in our venue AND education classes AND numerous other things we will be selling in Tessitura. We are currently in the onboarding phase right now. I'm not new to The Network, but new to The Smith Center...and almost everyone here will be new to using Tessi. I want to help make the transition as easy as possible but also ensure we are putting clean data into Tessi from inception that will stand the test of time. :) Thanks for this insight thought. It will help me fashion a better proposal. See you at TLCC? -Chris
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  • $organization in reply to Mark Ridley
    Hey Mark, Thanks for all this. I was actually thinking about just using the actual date and that is all. The bigger problem is we have 4 performance spaces in our venue AND education classes AND numerous other things we will be selling in Tessitura. We are currently in the onboarding phase right now. I'm not new to The Network, but new to The Smith Center...and almost everyone here will be new to using Tessi. I want to help make the transition as easy as possible but also ensure we are putting clean data into Tessi from inception that will stand the test of time. :) Thanks for this insight thought. It will help me fashion a better proposal. See you at TLCC? -Chris
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