Hello all,
Like many other orgs I have been assuming, the Australian Ballet creates separate Performances in order to print out programs vouchers and drink vouchers. These tend to clog up the product calendars, and generally get in the way.
Has anyone come up with any better solutions to this? It may be that unique Performances are the only solution if one wants to let these vouchers print out in batch prints, but hope springs eternal.
Cheers,
Nicholas
Like yourselves, we do similar things in terms of donation/BOGO vouchers as well as things like prepaid Valet passes, and we end up with, I am sure, just as many "ancillary" performances as every other organization.
In terms of keeping the product calendar clean, we make sure to always set the client publish start and end dates (first tab of the performance itself) for these things before the current date when we build them, thus they never actually appear on the calendar and clog up things. That also allows us to be able to put the valet events at the actual valet "start time" rather than at the end of the season at 11:59 PM. We still do that sort of thing with all our vouchers though just for cleanliness's sake. Our staff much appreciates that these events do not appear in the calendar and clog things up as everyone on staff knows that valet will precede the show; they do not need to see it.
This does make all of these hidden events disappear from the first search on Season Maintenance, but fear not. You can still edit them using Season Maintenance by checking "Show All".
In terms of simplifying batch printings, we make sure to create a separate season for each big group, that is, one for vouchers, one for valet, etc...