Tracking artists

Hi Jeanne –

We track audition appointments and casting data for our young performers using attributes, for example:

FS YP Audition 2010 = 7/15 JOHN (noting that the student has an audition for 2010 on July 15^th with John)

FS YP called back = Show1 (repeated for each show that the student is called back for)

FS YP cast = Show1 (similar to above)

FS YP not called back = not called back (used to help pull lists for no-thanks postcards)

We use similar attributes for adult performers, and also have attributes for Directors, Designers, Stage Managers, etc. to track what shows people have worked on over time.

It is a very quick-and-dirty method with no reporting but at least it helps keep the information all in one place. I’d think you could use a combination of this with research notes to get what you need?

I also recall a conference presentation by Seattle Children’s Theater where they actually have a facility for auditions set up like a timed-entry facility, and seat people in their audition timeslots that way.

Hope this helps!

-p.

Hi Jeanne –

We track audition appointments and casting data for our young performers using attributes, for example:

FS YP Audition 2010 = 7/15 JOHN (noting that the student has an audition for 2010 on July 15^th with John)

FS YP called back = Show1 (repeated for each show that the student is called back for)

FS YP cast = Show1 (similar to above)

FS YP not called back = not called back (used to help pull lists for no-thanks postcards)

We use similar attributes for adult performers, and also have attributes for Directors, Designers, Stage Managers, etc. to track what shows people have worked on over time.

It is a very quick-and-dirty method with no reporting but at least it helps keep the information all in one place. I’d think you could use a combination of this with research notes to get what you need?

I also recall a conference presentation by Seattle Children’s Theater where they actually have a facility for auditions set up like a timed-entry facility, and seat people in their audition timeslots that way.

Hope this helps!

-p.