Tracking artists

We use attributes, associations and constituencies to track soloists, composers, agents etc

For our musicians we set up an attribute of “instrument” with various values. Combined with constituencies to define between casual or permanent, this enables our orchestral management team to pull lists of musicians based on those parameters. It has worked really well for us as it has involved another department to keep records up to date and using Tessitura.

We don’t add photos resumes etc.

Hi Jeanne –

We track audition appointments and casting data for our young performers using attributes, for example:

FS YP Audition 2010 = 7/15 JOHN (noting that the student has an audition for 2010 on July 15^th with John)

FS YP called back = Show1 (repeated for each show that the student is called back for)

FS YP cast = Show1 (similar to above)

FS YP not called back = not called back (used to help pull lists for no-thanks postcards)

We use similar attributes for adult performers, and also have attributes for Directors, Designers, Stage Managers, etc. to track what shows people have worked on over time.

It is a very quick-and-dirty method with no reporting but at least it helps keep the information all in one place. I’d think you could use a combination of this with research notes to get what you need?

I also recall a conference presentation by Seattle Children’s Theater where they actually have a facility for auditions set up like a timed-entry facility, and seat people in their audition timeslots that way.

Hope this helps!

-p.