Hello all,
The Kentucky Center's Governor's School for the Arts is looking for a new database to house their needs (i.e. tracking auditions, summer program enrollment, tracking outreach attendence, teaching artist contracts, etc.). I know that the Seattle Children's Theatre did a presentation at the Conference, but I'm wondering if anyone else can give some feedback with examples of how your organization has made Tessitura work for your Education programs (i.e. classes, auditions, etc.) instead of using a separate database.
Thank you in advance for your thoughts :)
Kristin
Hi Kristin,
Here at the Flynn, we are in the process of setting up our classes and masterclasses/workshops in Tess. We've had our student matinee series in Tess for two seasons so far. Student Matinees are set up as their own season, and the classes, summer camps and workshops are in their own. The classes are set up as 'shows' in each semester, and hold codes are applied to reflect the class limits for each one. Since we track the income for each semester separately, we've set up our facilities with different price zones for each semester which allows us the track the revenue to the separate GL accounts.
For minors, orders are set up thru the parent's account and the kids are linked to the order using special requests. This is the same structure we use for SMS orders - the order is under the school, teacher in special requests. This requires custom reporting to get the info back out and into a class list, show map, etc.
That'a a quickie overview. I'd be happy to speak with you or get an email exchange going if you'd like to get into more details. Good luck!
Bridget
Hi Bridget,
I'd love to get an email exchange going about the details of how the Flynn Center uses Tessitura for its Education programs. I'm waiting to hear from our Education staff as to what they will need from Tessitura; I will be in contact once I get that list.
Thank you for your help and I look forward to discussing what the Flynn has done in more detail:)