Education Initiatives & Using Tessitura

Hi Kristin,

Here at the Flynn, we are in the process of setting up our classes and masterclasses/workshops in Tess.  We've had our student matinee series in Tess for two seasons so far.  Student Matinees are set up as their own season, and the classes, summer camps and workshops are in their own.  The classes are set up as 'shows' in each semester, and hold codes are applied to reflect the class limits for each one.  Since we track the income for each semester separately, we've set up our facilities with different price zones for each semester which allows us the track the revenue to the separate GL accounts. 

For minors, orders are set up thru the parent's account and the kids are linked to the order using special requests.  This is the same structure we use for SMS orders - the order is under the school, teacher in special requests.  This requires custom reporting to get the info back out and into a class list, show map, etc.

That'a a quickie overview.  I'd be happy to speak with you or get an email exchange going if you'd like to get into more details.  Good luck!

Bridget

We (New Victory / New 42) presented with SCT last year.  We do outreach, student matinees and "camp" weeks.   Each Ed. department is a little different which is what is nice about being able to customize.  We rely heavily on Tessitura for just about everything now.  We use custom screens to track order info, classes and attendance, we keep teaching artist records, and we are now starting to do a lot with attributes to get demographic info about schools as well.  I'd be happy to talk or email about it.

Hi Bridget,

I'd love to get an email exchange going about the details of how the Flynn Center uses Tessitura for its Education programs.  I'm waiting to hear from our Education staff as to what they will need from Tessitura; I will be in contact once I get that list. 

Thank you for your help and I look forward to discussing what the Flynn has done in more detail:)

Kristin

Hi Michael,

I work in the Learning Department at Theatre Royal Newcastle. We employ a number of freelance artists to deliver workshops.

I noticed in your post that you mentioned using Tessitura to maintain Artists' records and to process their payments. I was wondering if you could tell me a bit more about how you do this?

How do you mark the artists records as being staff records? Is there a way in which you marry up the workshop ticket payments to cover the artist's fee within Tessitura?

I'm interested to know how you use Tessitura to make your Education activities and record keeping more straightforward. We currently take our bookings through Tessi, but many of our varied activities don't seem to fit well with Tessitura and the main auditorium's shows.

Any advice and/or information would be very welcome.

Many thanks,

Thom

We have been registering child and adult classes in Tessitura for about a year.  For children’s classes, we sell orders to the parent and assign the child on the special request window (the MOS requires a SR).  Each class is set up as a performance with different price types for discounts and scholarships.  We have a couple of custom reports including a confirmation letter and a class roster.  We also have a custom field on the Custom Data tab of the Order window for the date the waiver is received.

We are in the process of setting up our outreach program using performances.  We will probably use custom fields on the Custom tab page on the Performance Details window.  Fran from the network has been extremely helpful in providing suggestions for outreach programs.

You are welcome to contact me directly, if you want more information.

Susan

szukov@5thavenue.org