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Multi Year Pledges

Terry Stevens
$organization

I have discovered an issue with reporting our multi-year pledges in regards to the contribution date that was automatically applied when the pledges were processed.   We have hundreds of multi-year pledges that all hold the same contribution date as the date the pledges were entered.  For instance John Smith on 3/1/2009 pledged $10,000 for the next three years.  All three pledges were processed to the future campaigns but the contribution dates for all three remained  as 3/1/2009.  When the future pledge payments begin to come in the contribution dates remain the same as the original date the pledge was created. 

I would like to know if any organizations adjust the contribution dates to the future year so when running reports by contribution date these pledges will show up in the correct campaign year?  If you do adjust the contribution date do you do it when processing the original pledge or when the pledge is paid?

Parents
  • $organization

    Hi Terry,

     

    We keep the original pledge date and book the future funds to the applicable fiscal years.  Many of our reports have been altered to run based on either the fiscal year campaign or transaction date to allow us to report on pledge payments.  I agree with Leslie in that you probably don’t want to change the contribution date as that is one of the only unifying factors to indicate that this is a multi-year pledge, or payments belonging to the same pledge.

     

    Good luck!

     

    Amber

     

    From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Terry Stevens
    Sent: Thursday, January 06, 2011 7:07 AM
    To: Albert, Amber
    Subject: [Tessitura Development Forum] Multi Year Pledges

     

    I have discovered an issue with reporting our multi-year pledges in regards to the contribution date that was automatically applied when the pledges were processed.   We have hundreds of multi-year pledges that all hold the same contribution date as the date the pledges were entered.  For instance John Smith on 3/1/2009 pledged $10,000 for the next three years.  All three pledges were processed to the future campaigns but the contribution dates for all three remained  as 3/1/2009.  When the future pledge payments begin to come in the contribution dates remain the same as the original date the pledge was created. 

    I would like to know if any organizations adjust the contribution dates to the future year so when running reports by contribution date these pledges will show up in the correct campaign year?  If you do adjust the contribution date do you do it when processing the original pledge or when the pledge is paid?




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  • $organization

    Hi Terry,

     

    We keep the original pledge date and book the future funds to the applicable fiscal years.  Many of our reports have been altered to run based on either the fiscal year campaign or transaction date to allow us to report on pledge payments.  I agree with Leslie in that you probably don’t want to change the contribution date as that is one of the only unifying factors to indicate that this is a multi-year pledge, or payments belonging to the same pledge.

     

    Good luck!

     

    Amber

     

    From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Terry Stevens
    Sent: Thursday, January 06, 2011 7:07 AM
    To: Albert, Amber
    Subject: [Tessitura Development Forum] Multi Year Pledges

     

    I have discovered an issue with reporting our multi-year pledges in regards to the contribution date that was automatically applied when the pledges were processed.   We have hundreds of multi-year pledges that all hold the same contribution date as the date the pledges were entered.  For instance John Smith on 3/1/2009 pledged $10,000 for the next three years.  All three pledges were processed to the future campaigns but the contribution dates for all three remained  as 3/1/2009.  When the future pledge payments begin to come in the contribution dates remain the same as the original date the pledge was created. 

    I would like to know if any organizations adjust the contribution dates to the future year so when running reports by contribution date these pledges will show up in the correct campaign year?  If you do adjust the contribution date do you do it when processing the original pledge or when the pledge is paid?




    This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

    



_______________________________________________________________________
    Privileged And Confidential Communication. This electronic transmission, and any documents attached hereto, (a) are protected by the Electronic Communications Privacy Act (18 USC ?? 2510-2521), (b) may contain confidential and/or legally privileged information, and (c) are for the sole use of the intended recipient named above. If you have received this electronic message in error, please notify the sender and delete the electronic message. Any disclosure, copying, distribution, or use of the contents of the information received in error is strictly prohibited.
Children
  • $organization in reply to Amber Newsome

    Hi Terry,

    I also agree with the others that it is probably best to retain the original contribution date.
    Once you start doing multi-year pledges you quickly learn that contribution date is pretty much useless in reporting and list building, but it is possible to survive without it. There are a lot of reports out there that offer additional criteria to contribution date that will help you get the information you need, but if you are dealing with hundreds you may also want to do as Amber's Org. does and alter some reports to make life a little easier.  Just be sure to leave the contribution date open ended if it is available as a criteria option on a report.

    Cheers!