Deleting Lists

I'm hoping someone has a trick to do this. I have a lot of lists that were saved from extractions that I was working on for mailing/telefunding campaigns, that I have since then decided not to use, but I am unable to delete them.

I get the error message that this list is in use and cannot be deleted but I have gone through so many of my lists and extractions and do not see any of these lists in use (nor should any of my collegues be using them.)

How can I delete???? I know I could just inactivate them, which I have. But they still show up in list manager and I would like to get rid of them all together because their presence is more confusing than anything else.

Suggestions???

  • We have started a control group called inactive / unused items
    only system Admin is in this control group (so all the users don't see these items)
     
    we use this control group whenever we want to make items disappear that cant be deleted (outdated drop downs that were used twice in the system , and so on)
     
    your system admin would have to set those to the lists, but it is worth a try ...
     
    Monika
     
    Monika Jouvert
    Brooklyn Academy of Music
    Development Business Process Director
    718.623.7810 x6 / internally x4253
     


    From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Marta Garczarczyk
    Sent: Tuesday, May 05, 2009 3:08 PM
    To: Monika Jouvert
    Subject: [Tessitura Development Forum] Deleting Lists

    I'm hoping someone has a trick to do this. I have a lot of lists that were saved from extractions that I was working on for mailing/telefunding campaigns, that I have since then decided not to use, but I am unable to delete them.

    I get the error message that this list is in use and cannot be deleted but I have gone through so many of my lists and extractions and do not see any of these lists in use (nor should any of my collegues be using them.)

    How can I delete???? I know I could just inactivate them, which I have. But they still show up in list manager and I would like to get rid of them all together because their presence is more confusing than anything else.

    Suggestions???




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    Try this query. It is not pretty but gets the trick done. What it does is looks for any keyword with the text "list_no" and try to join to that. It is looking for lists be used by other lists or extractions.

     

     

    --Drop table #tmp

     

    Declare @Curr_List_no int

     

     

    Select @Curr_List_no = (Select Min(List_no) from t_list --where created_by = <Your login id here>

    )

     

     

     

     

    Create table #tmp (

          Parent_Created_by varchar(30),

          Parent_Last_Updated_dt datetime,

          [Parent_List_no] varchar(100),

          [Parent_List_Desc] Varchar(100),

          Child_Created_by varchar(20),

          Child_Last_Updated_dt datetime,

          [Child_List_Desc] varchar(100),

          [Child_List_no] int,

          Extraction_No varchar(100),

          Extraction_Name varchar(100)

    )

     

     

    --Select @Curr_List_no

     

    While @Curr_List_no is not null

          Begin

    --Select @Curr_List_no as 'After Begin'

     

     

     

     

    Insert #Tmp (

          Parent_Created_by,

          Parent_Last_Updated_dt,

          [Parent_List_no],

          [Parent_List_Desc],

          Child_Created_by,

          Child_Last_Updated_dt,

          [Child_List_no],

          [Child_List_Desc],

          Extraction_No,

          Extraction_Name

    )

    Select

          Isnull(cast(l.created_by as varchar(30)),'Parent is an Extraction') as Parent_Created_by,

          Isnull(l.last_update_dt,'') as Parent_Last_Updated_dt,

          isnull(cast(l.list_no as varchar),'') as 'Parent_List_No',

          isnull(l.list_desc,'') as 'Parent_List_Desc',

          ll.created_by,

          Isnull(ll.last_update_dt,'') as Child_Last_Updated_dt,

          ll.List_no as 'Child_List_no',

          ll.list_desc as 'Child_List_Desc',

          Isnull(Cast(k.ka_no as varchar),'') as ka_no,

          isnull(k.Description,'') as Extraction_Name

    From

        t_list_extraction le left Join

        T_LIST l on l.list_no = le.list_id Left join

          t_list ll on ll.list_no = @Curr_List_no Left Join

        impresario_cci.dbo.t_keycode k on k.keycode_id = le.list_id

    where

        keyword_no in (

            select keyword_no from t_keyword where ref_tbl in ( 't_list' , 'vs_list' ) and detail_col like '%list_no%' )

            and ( charindex ( ',' + convert ( varchar , @Curr_List_no ) + ','  , ',' + Ltrim (Replace (Replace ( value1 , '(' , '' ) , ')' , '' ) + ',' ) )  > 0 )

            and list_id != @Curr_List_no

     

    --Select @Curr_List_no as 'Before New List'

     

    Set @Curr_List_no = (

                Select Min(List_no)

                from t_list

                where

     

                      list_no > @Curr_List_no)

     

    --Select @Curr_List_no as 'After New List'

    End

     

     

    Select * from #tmp

    order by 6

     

     

    Select * from #tmp p Join #tmp pp on pp.Child_list_no = p.Parent_list_no

     

     

     

     

     

    Marty Jones

    Database Administrator

     

    Omaha Performing Arts
    1200 Douglas Street

    Omaha, Nebraska 68102

    P 402.661.8469  |  F 402.345.0222    

    majones@omahaperformingarts.org

    www.omahaperformingarts.org

    For tickets, call Ticket Omaha at 402.345.0606

     

    Escape with world-class performing artists – right here in Omaha. Omaha Performing Arts announces a 2009-2010 season that dreams are made of! Whatever you like, whoever you are, we have a knock-out show for you, from our classical series featuring superstar cellist Yo-Yo Ma, to dance, jazz, roots, Broadway, comedy and more. Subscribe now for the best seats in the house at the best value, with subscription packages as low as $48! Visit OmahaPerformingArts.org/SubscribeNow <http://www.omahaperformingarts.org/SubscribeNow> or call 402.345.0606.


    From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Marta Garczarczyk
    Sent: Tuesday, May 05, 2009 2:08 PM
    To: Martin A. Jones
    Subject: [Tessitura Development Forum] Deleting Lists

     

    I'm hoping someone has a trick to do this. I have a lot of lists that were saved from extractions that I was working on for mailing/telefunding campaigns, that I have since then decided not to use, but I am unable to delete them.

    I get the error message that this list is in use and cannot be deleted but I have gone through so many of my lists and extractions and do not see any of these lists in use (nor should any of my collegues be using them.)

    How can I delete???? I know I could just inactivate them, which I have. But they still show up in list manager and I would like to get rid of them all together because their presence is more confusing than anything else.

    Suggestions???




    This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

  • We also do this with control groups. I have one that is called Archival and recently I just ran a simple update to assign this control group to all former staff lists and any that had not been used in the last year.

    Only certain security groups have access to the archival control group and these are ones that are not used on a day to day basis

  • could you share your update with us?
     
    thanks!!!
     
    Monika
     
    Monika Jouvert
    Brooklyn Academy of Music
    Development Business Process Director
    718.623.7810 x6 / internally x4253
     


    From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Ryan Rowell
    Sent: Tuesday, May 05, 2009 4:15 PM
    To: Monika Jouvert
    Subject: Re: [Tessitura Development Forum] Deleting Lists

    We also do this with control groups. I have one that is called Archival and recently I just ran a simple update to assign this control group to all former staff lists and any that had not been used in the last year.

    Only certain security groups have access to the archival control group and these are ones that are not used on a day to day basis

    From: Marta Garczarczyk <bounce-martagarczarczyk9387@tessituranetwork.com>
    Sent: 5/5/2009 2:05:00 PM

    I'm hoping someone has a trick to do this. I have a lot of lists that were saved from extractions that I was working on for mailing/telefunding campaigns, that I have since then decided not to use, but I am unable to delete them.

    I get the error message that this list is in use and cannot be deleted but I have gone through so many of my lists and extractions and do not see any of these lists in use (nor should any of my collegues be using them.)

    How can I delete???? I know I could just inactivate them, which I have. But they still show up in list manager and I would like to get rid of them all together because their presence is more confusing than anything else.

    Suggestions???




    This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!
  • For some reason it doesn't look like I saved them and since I'm a novice at SQL I'm hesitant to share something that updates tables without retesting them first.

    Find the control group id number for the control group you want to assign to them in tr_control_group in the system tables and let your IT person know that you need to update the control_group column with that id number in the t_list table based upon either last_used_dt, created_by or whatever you decide to filter with.

  • I use the following to delete lists, it clears them from t_list_contents and then allows you to delete the list.

     

     

    DELETE FROM T_LIST_CONTENTS WHERE LIST_NO  in (

    select list_no from t_list where list_no = xxxx)

     

    Then this:

    delete t_list

    where list_no = xxxx

  • Thank you everyone for all of your great ideas, I'm going to work with our IT department to hopefully implement some of them.

  • Using control groups, that's a great idea! Thanks.

  • Former Member
    Former Member $organization in reply to Monika Jouvert (Past Member)

    We did the same thing with Control Groups, but I created one that no one has access to and put all the lists in there.  We decided to archive old lists that no one was using, so it didn't add any benefit to have them available for the Tessitura Admins.  I could always add myself to the group if I need to see the lists, but that hasn't happened yet.