Tracking Seat Naming Opportunities via Future Performance?

Hi Grayson! I know Kauffman Center for the Performing Arts here in Kansas City has a seat naming setup on their custom tab. It lives on the individual accounts but they also have a report they can run to see all of them. I think at one point they also had a master seat map with the names on them too stored somewhere in the beginning stages. I would reach out to   with KCPA as she might be able to point you in the right direction! Good luck! 

BAM did that at one time.  I do not know if it is still in use.

Hi Grayson, 

We do have a custom screen in Tess that we use for naming opportunities and for the most part I really like it. We also have a custom report that gives us all the information we put into it. It is essentially a one stop shop for capturing the naming opportunity's owner, location, inscription, donation level, whether it has been installed or not, and a few other helpful things. We have had it since long before my time so I am not sure how it was created or implemented, but I am more than happy to share what I can. An example of the screen is below. If you would like I can also email you an example of the report I have and its output. 

Thank you for the tag Shannon Rolle (Past Member)!!

Thank you, Grayson, for this thread and Molly for this response. We too are in the middle of a seat naming effort and it would be much easier to track in Tessitura than in Excel spreadsheets. Would you be able to email the example of the report to me as well?

Naming Opportunity Output 3.9.20.XLSX

I tried to attach it to the reply, let me know if it is funky when you open it and I can email it. There are things I would add or do differently if I was the one creating the report (adding a column for the sort name, maybe a column for the address, etc.) but it still serves its purpose well. 

Hi Grayson

I have seen this managed using out-of-the-box functionality. It would depend upon your business needs, of course, as to whether or not this will work for you

1. A performance is setup to represent your Seat Naming program - it would have the appropriate Season and other details assigned. Use blackout Hold Codes for any seats that would not be offered up for Naming 
2. When the seat has been 'named' it is sold in a Ticket Order as a complimentary - no need to print any tickets of course. 
3. Processing the contribution component through Contribution Entry or Ticket Orders
4. To capture the name of the Seat - there are 2 ways, adding a Program Name with a type called Seat Naming (contribution processed in Ticket Orders) , OR add simple custom field to Contribution Entry to capture the information (using the system table T_KEYWORD) - there's details in Tessitura's Help docs on how to do that (contribution processed in Contribution Entry)

To report, you can visually see the seats that have been Named and those available on the seat map for the 'performance'. The Performance Seating Book outputs the constituents who have named seats and their seats. If you used Program Names to store the recognition name for the Named Seat (as it could be different to the Constituent name), you would use the Program Listing report to output the name. If you used Contribution Entry to process the contribution and the custom field, the details in the field output in the Print Acknowledgement Utility. 

Thought I'd mention it as it might be a good option to use as a place to start.

Cheers

Sandra

Thanks, Sandra--this is what I had in mind. I'm not as concerned about tracking the text on the plaques, etc. I'm more worried about knowing how much stock we have to sell, so to speak, and who's already bought seats.

Then setting up a performance so you have a seat map and all the associated reports is a good option. Might be worth trying it out in your Test environment to make sure this option gives you everything you need.