Hey there! Can anyone weigh in on best practices related to Campaign set up each fiscal year, ensuring that you're able to do pledge billing for multiple fiscal years? We're having an issue with funds not being able to cross fiscal years and wondering if anyone has a solution? Additionally, what are your naming conventions for your campaigns, do they include the fiscal year in the name?
For Annual/Fiscal Revenue, we create FY Campaigns EACH YEAR - 2019-20 Board, 2019-20 Indiv, 2019-20 Corp, 2019-20 Gala, etc.
For "special projects" we use ONE campaign and extend the end date by 5 or 10 years, depending.
As far as pledge billing - if you are referring to pledge payments, we set the pledge as Credit Card Billing, and allow the Pledge Billing to process the payment. If it crosses fiscal years, then we give it to finance as a receivable and continue to process the card and pay off the receivable. If the credit card expires within the payment plan, then you get to track down the new expiration date.
When you say "funds not being able to cross fiscal years" are you referring to a Tessitura process, or a business practice?
We are in a consortium environment - our naming convention is Organization Code - Organization - Fiscal Year Dates - Fund/Purpose/Revenue Bucket: "BA-Ballet 19-20 Board" or "BA-Ballet 19-20 Gala"
I hope this helps - feel free to email me off-forum if you like -- mkocher@kcballet.org.