Hey there! Can anyone weigh in on best practices related to Campaign set up each fiscal year, ensuring that you're able to do pledge billing for multiple fiscal years? We're having an issue with funds not being able to cross fiscal years and wondering if anyone has a solution? Additionally, what are your naming conventions for your campaigns, do they include the fiscal year in the name?
Our development department decided to break multi-year pledges into separate pledges -- one for each fiscal year. Each of these pledges also has it's own plan for that year.
And yes, we do include fiscal in most campaign names -- 2020 Individual, 2021 Individual, etc. We don't do this for our Legacy campaign -- it has an end date way out in the future.
For Annual/Fiscal Revenue, we create FY Campaigns EACH YEAR - 2019-20 Board, 2019-20 Indiv, 2019-20 Corp, 2019-20 Gala, etc.
For "special projects" we use ONE campaign and extend the end date by 5 or 10 years, depending.
As far as pledge billing - if you are referring to pledge payments, we set the pledge as Credit Card Billing, and allow the Pledge Billing to process the payment. If it crosses fiscal years, then we give it to finance as a receivable and continue to process the card and pay off the receivable. If the credit card expires within the payment plan, then you get to track down the new expiration date.
When you say "funds not being able to cross fiscal years" are you referring to a Tessitura process, or a business practice?
We are in a consortium environment - our naming convention is Organization Code - Organization - Fiscal Year Dates - Fund/Purpose/Revenue Bucket: "BA-Ballet 19-20 Board" or "BA-Ballet 19-20 Gala"
I hope this helps - feel free to email me off-forum if you like -- mkocher@kcballet.org.
When we go to do pledge billing on the 1st and 15th of each month: to be able to charge folks from FY19, we have to go switch the fund from FY20, back into FY19 to be able to do their pledge billing. Does anyone else have this issue?
We schedule our Pledge Billing report to automatically run. That way credit cards for both fiscal years can be processed.