Hi all,
We are in the midst of a major campaign and I'm finding the Program Names tab insufficient for handling the significant naming opportunities people have. I'd love to hear if any of you have creatively managed this or built out a custom tab to handle everything. An example of the many different naming types we're handling-
-Orchestra positions-Concert series and programs-SEATS in the hall (has anyone built a seat map that shows who owns which seat(s) and what the naming details are?) -Physical spaces
Also a lot of naming is permanent but some donors indicate a lifespan/expiration to allow others to step in down the road.
Help!!! :)
Thank you!Megan
Hi Megan,
We use activities to track performance and series sponsors. It works for us where program name listings don't because it allows us to track their preferred recognition listing (which may be different than their program name listing), as well as which performance they are sponsoring. We have activity types set-up to be the various sponsorship levels and we use the notes field to record their preferred name listing. It's nice because we can run the activities report and get all of our sponsors by level for a given time period. Not sure if this could be used tailored for your purposes or not.
We also did build a "performance" for recording our seat naming campaign several years ago. It doesn't record their name details but it is nice to have a master map of who named what and what is still available for later campaigns. I would think it would be possible to have a program name type that was something like"seat naming" and then to pull those using a combination of reports/lists of everyone "holding tickets" to the "performance".
Hope some of that is helpful.
Laurel Skehen
What part isn't working for you?
I will just throw out a couple ideas to hopefully help your process...
I would imagine that you could create multiple Program Listing Types, or multiple Attributes to help manage this. The multiple programming types can be pulled based on the Program Listing Report (to see one unique program type at a time), or you can execute an output set against those names with your program types; building your output set to include each of those program types in their own column.
You can do a similar model with attributes.
When we did our capital campaign 5 years ago, we had naming opportunities for various areas in the building, as well as seat naming opportunities. Multiple program types or attributes are a great way to track that info.
The limited time frames for some of your naming could be a little tricky. That would need to have a date range (real or by description) built in. Maybe you build a constituency that says "16-17 Orchestra Positions Program" and that is the list you pull for all the record with that active. Then your output set or program listing report runs against that list, giving you the name values for that grouping of naming opportunity.
Thanks,
Marie
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Marie Kocher | Development Assistant
Kansas City Ballet
Todd Bolender Center for Dance & Creativity
500 W Pershing Rd
Kansas City, MO 64108
816-931-2232 ext 1382 | 816-931-1172 (fax)
mkocher@kcballet.org
Buy tickets or enroll for classes: www.kcballet.org
-Orchestra positions -Concert series and programs -SEATS in the hall (has anyone built a seat map that shows who owns which seat(s) and what the naming details are?) -Physical spaces
Thank you! Megan
Laurel,
Thank you! Great idea for activities with sponsorship. I agree with your idea on the seat map - simple data fields to combine, so all good there.
Marie,
A former staff member had built program names that indicated permanent naming through the three main giving pillars, but was also distinguishing which campaign the gift came from via Level. I'm thinking now that I can distinguish that in the Donation Level field along with what the patron named, as nearly all donors will have a unique "level" to themselves.
I suppose the only challenge would be if someone names two permanent things of the same type, like two orchestra positions, but there doesn't seem to be precedence for that.
Thank you for helping me down the thought process. :)
Megan