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calendar software

Kathleen Smith
$organization

Hi everyone!

While not strictly a database question, I'm sure lots of you will have ideas.  We have an issue with calendars.  We have office holiday calendars, performance calendars, production/technical calendars, event calendars, artistic calendars, in/out of office calendars...  it's like Forrest Gump naming how many kinds of shrimp there are.  We have that many calendars.  And some people will print them out in Excel and work from those, some insist on trying to smush everything into outlook, some use their own personal creations... which means updates don't necessarily go out to everyone that needs them, changes don't get communicated, etc, etc.  

Does anyone know of a (free or lower cost) "Calendar Central" that can kind of pull all of these together?  Maybe with toggles to show "these three calendars" over a 90 day span, or something like that?  While outlook is fine for personal daily calendars, once we start adding in all of the other ones, it gets too unwieldy.  

And while I'm thinking of it, is there any kind of wiki for adjacent software/apps that people find helpful?  should we start one?

thanks!
Kathleen 

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  • $organization

    We switched to Propared for a year or two but then switched back again to Outlook because Propared wasn't doing what we wanted.  We now have an outlook account set up for each bookable space in our building, so each has it's own calendar and you can invite the space to meetings if you are having a meeting in that space.  Or invite a theatre if you are doing tech or a performance in that space. They are set up so they automatically accept meeting invites unless they are already booked. I didn't set it up so don't have the specifics of how that was accomplished, but can put you in touch if that's of interest.

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  • $organization

    We switched to Propared for a year or two but then switched back again to Outlook because Propared wasn't doing what we wanted.  We now have an outlook account set up for each bookable space in our building, so each has it's own calendar and you can invite the space to meetings if you are having a meeting in that space.  Or invite a theatre if you are doing tech or a performance in that space. They are set up so they automatically accept meeting invites unless they are already booked. I didn't set it up so don't have the specifics of how that was accomplished, but can put you in touch if that's of interest.

Children
  • $organization in reply to Kanani Reichlin

    Thanks for this!  We're getting frustrated with Outlook calendars because we're trying to put too much into them, in my opinion - perf calendars, tech calendars, other assorted, along with bookable meetings and personal.  I would be happy if we kept Outlook to meetings and admin holidays/closures only.  But alas, I am only one voice among many