Hi all --
Wondering if any of y'all have already encountered (and hopefully solved!) the issue I'm currently grappling with. I'm in the process of building Tessitura out for an upcoming Capital Campaign. We use a multi-year model for our Capital Campaigns and denote any restrictions using designations per our Finance department. We are still collecting on pledges from our prior campaign through FY26.
Here's the problem...
This future Campaign will begin before the end of FY26 (so before we finish collecting on gifts booked to the prior Campaign). For reporting purposes and for simplicity's sake, I'd like to avoid creating new Funds to go with this new Campaign. But because the Capital Campaign Funds I'd like to use are already associated with an active campaign from our previous Campaign, I'm not able to assign those Funds to the new campaigns.
Is there ANYTHING that I simply haven't thought about? Appreciate any ideas but also am prepared to swallow a dose of reality. Many thanks in advance!
Brianna
We used to create a new capital campaign every year that was tied to the fiscal year. However, in 2019 we switched to having a single capital campaign that does not have a fiscal year associated with it. We have infrequent capital campaigns but occasionally get capital gifts. So, this may not work for your situation.
Hi Brianna,
You can change the dates of the funds so that they don't overlap. For instance, if you have a Capital Fund linked to the previous Capital Campaign, you can have the fund dates end and begin on the first day of the fiscal year. Then you can use that same Capital Fund to the new Capital Campaign and have the fund dates be for the 2nd day of the fiscal year thru the end of the fiscal year. You can select any date ranges for funds as long as they don't overlap.
The one caveat: since the fund dates determine which campaign is populated by default during gift entry, whoever enters the gifts needs to check that the correct Campaign is selected. In the above scenario, the first day of the fiscal year will default to the previous Capital Campaign, and the 2nd thru the end of fiscal year will default to the new campaign.
Hope that helps.
T.C.
I wanted to make a comment similar to T.C.'s regarding the dates on your campaigns and funds.
You said you are still collecting on pledges from the prior campaign. If those pledges are booked in a campaign with dates in the past, you can continue processing payments on those pledges beyond the end date of the campaign. For example, if you have a campaign that went from 1/1/22 through 12/31/22, you can make payments on pledges in that campaign for as long as you need, and you will be able to set up a new campaign with the same funds starting on 1/1/23.
The restriction on how funds are assigned to campaigns depends entirely on the dates assigned to the funds within the campaign. (It is not related to the "active/inactive" status of the campaign, if that is the concern.)
Ah - of course! That did the trick - appreciate your quick reply. And since we're only entering payments at this point we don't need too much oversight on selecting the correct fund. Good news all around!