Hello all from the Bluegrass State! Hope everyone is safe and healthy.
As a pretty new member of this group, just wanted to say Hi and apologize ahead of time if the questions that I am about to ask have been answered already.
Some background into our consortium: Was formed in 2005 I believe, and has loosely been ran organized since conception. Due to this loosely engagement style, over the past few years, as can imagine, there have been a few speed bumps.
We starting working on coming up with a more formal setup prior to the COVID impact to the US, at the executive level of participate organizations.
Some key things that I feel that we are missing:
- Data entry standards. - Again, have some guidelines, but not really do not have any enforcement or documented..
- Better breakdown of Tessitura costs, (Dues, RAMP, N-scan) just to name a few.
Another major thing that I felt we were missing, and again, really came to ahead due to COVID, is shared costs for the DBA. KPA as the primary license holder had 100% of cost for DBA. So, when staffing reductions happened, and the decision was eliminate that position for the time being, it created some ripple effects in the consortium, as now there was no one really to fil that role. I am trying me best, but I did not live in Tessitura daily like our DBA did.
I guess I am looking for advise on how to better explain the costs, and come up with a model to share them across the consortium, in a fair manor.
I would love any guidance in data entry standards/rules and overall consortium guidance/charters as well.
Hi Robert! I'm happy to share our data entry standards documentation with you, as well as how consortium member organizations' yearly costs are determined. Obviously I will have to remove all sensitive information, but even an explanation of how we calculate dues breakdowns might be helpful?
As the primary license holder, The Granada Theatre employs a small team to manage the needs of the consortium, including at least one DBA/DBA-capable employee. We take that into account when creating our membership fees, as we are providing a necessary service to the other member orgs. Let me know the best email to reach you, or give me a shout at dvanoudenhove@granadasb.org.
Best,
Darryl
Hi Robert!
Here's the most updated version of data entry standards/conventions for the Tulsa shared database; hopefully this helps, even if only as a conversation starter.
0284.TAMC Consortium Data Conventions for Records and Addresses.docx
Concerning consortia costs, we're fortunate in that a local foundation subsidizes over half of our annual operating expenses. What remains is covered by our member organizations, and the costs are assessed as a function of the percentage that a member organization's expense budget makes up of our overall consortium-wide expense budget. So, if your organization's expense budget equals 25% of the whole consortium's expense budget when all of the organizations are combined, the organization is responsible for 25% of the qualified expenses.
As far as DBA costs are concerned, that role is assumed by our three consortium staff members and is part of the subsidized expense from the foundation. This helps, for sure, in the case of not having to be concerned about staff reductions wholesale eliminating the primary database governance staff.
Let me know if you have any other questions on this subject; happy to help as I can!
Thank you,
Brian
THanks Darryl. rschmidlapp@kentuckyperformingarts.org
Thanks for sharing Brian!
I am not sure how the formula came about, I just know what it is, and that we the PAC pay 75% of the dues, remainder is paid by sub-licenses, each org pays $x per RAMP user, and KPA has 100% of the cost for N-Scan, scanners, and as stated the DBA.