We are interested in finding a way to streamline our system to communicate with and schedule volunteers. Does anyone have suggestions for software that allows:
• volunteers to see a list of shifts that need to be filled (i.e. performances that need ushers; gift shop attendants, tour guides)
• allows email reminders to be sent to volunteers signed up for shifts (i.e. easily connects to contact database)
• assembles and tabulates volunteer hours served
Has anyone used Artifax to accomplish this? With what success and/or limitations? I am also looking for info from past conferences, forums so please feel free to point me to an existing discussion if you would be so kind.
Thank you!
Hello Kristin,
We don't use Artifax for volunteer management. What we have is a custom system that allows for the creattion of schedules and sign up slots. Each of these slots have different activity types associated with them. Each volunteer can be traning in centain areas which allows them to sign up for these activities through our volunteer portal on our main website. The volunteer portal uses the their web login to give them access to the area.
We also have a custom screen that allows manager to administer the volunteer's work records. I have presented on this at the 2010 and 2011 conferences.
In the 2010 confernece materials look for the Tessitura Magic on the Web session. There I have video and screen shots of our system. We have spruced up the look and feel of the volunteer portal a little. If you want to give the portal a test run let me know and I can provide you demo user creddentials.
Jon
Hello Jon,
I am the Volunteer Coordinator at the Guthrie Theater in Minneapolis. We currently use Tessitura and Artifax, and I am hoping to integrate on-line scheduling. I'm so excited to see that using Tessitura could be an option for us and would love to take a look at your volunteer portal. I am in the early stages or research and would appreciate any info/advice you're willing to share. I plan to share your slideshow with our IS Dept.
Thanks!