Setting Titles and Productions for Philharmonics and Consoritums

Aaron,

I struggled with this issue when I first came to work for the Santa Barbara Center for the Performing Arts coming out of a Theater Company.  I tried the first season to follow the Title, Productions, etc. but found that was not a great solution, especially with the number of presenters we have.  We have since went with a model where the title is the season, i.e. 2013-14 Philharmonic, 2013-14 Broadway, and then we create a specific production in the Productions tab for each event in the season, and so on.  We have continued with model with our small consortium and it seems to work very well.  While the title is broad it is still specific enough to make sure everyone knows what it is for and helps keep everything for each presenter grouped together.  (It helps that we were not using all of the features of the Title page but we have been able to add all of the specifics that we need about each show at a lower level in the Production hierarchy.)

This model works well for us.

Elizabeth Carlock

Director of Ticketing Services

The Granada Theatre 

From: Tessitura Ticketing Forum [mailto:forums-ticketing@tessituranetwork.com] On Behalf Of Aaron Milette
Sent: Tuesday, February 05, 2013 11:53 AM
To: Elizabeth Carlock
Subject: [Tessitura Ticketing Forum] Setting Titles and Productions for Philharmonics and Consoritums

Hey all,

I was hoping to get some additional perspectives on a ticketing setup issue that I've been pondering lately. Our small consortium is adding a new member, a Philharmonic, and I've been working on building their performances over the last few days. However, I'm undecided on how to do the Title and Production levels of their performance setup.

Up till now, I've primarily had to set up plays, so it's all been pretty straightforward. A production of Winter's Tale? No problem, Winter's Tale is the Title and the specific production design is the Production, just as Tessitura is designed for. However, with productions for the Philharmonic, there are so many variables that it upends this approach. What about a concert featuring selections from various Beethoven pieces? That's not so bad, Beethoven could be the title, and the specific grouping of pieces the Production. But wait, what about a performance highlighted by a specific guest Orchestra member, containing a selection of works by different composers? Or how about a medley of different works with no clear focus?

Additionally, since we're in a Consortium, and Titles are communal to everyone, I've tried to ensure that everything at the Title level at least has the potential to be used by any member of the consortium, and is not specific to a single organization. Therefore, I'm trying to figure out a solution that is broad enough that the Title isn't tied down to a single org, but still specific enough that it's not a guessing game for what Title a production is built under.

So, any thoughts? How have other Philharmonics approached Titles? Any other Consortiums who have wrestled with this issue?

Thanks for any and all insights!

Aaron

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