Hello all,
I am wondering how other organisations deal with having a Prodction/Prodction Season extend over multiple Financial year periods (which are attached to the Titles).
This has been coming over the horizon for a while, and I have just assumed that it the Prodction/Prodction Season should always live in the Title that it starts in. So a 2 month Production Season run that starts in mid June would be in the 2011-2012 Title.
I would love to hear others thoughts.
Best,
Nicholas
I wanted to chime in to clarify how fiscal years are tied to performances.
For GL transactions, the fiscal year is pulled from the campaign to which a performance is assigned, not the season. And campaigns are assigned at the performance level, not production season. So you could have all performances of an event be in the same production season but assign the individual performances to different campaigns and corresponding fiscal years.
For non-GL reporting, where the fiscal year comes from depends on the report and what you mean by fiscal year. If when you say fiscal year you mean a year entered in a fiscal year field, then Season Overview is the only standard non-GL report that does fiscal year grouping and it does that based on the season. If by fiscal year you really mean season (i.e. a way of grouping events), then you would need to have multiple production seasons like Amanda describes.
Chances are you would need to do both what Amanda describes and then be sure you also assign the performances in the 2nd production season to a 2nd campaign so that they show up with the right fiscal year on GL reports.
Kevin Sheehan
Senior Documentation & Learning Resources Specialist
Tessitura Network
+1 888 643 5778 x 329
ksheehan@tessituranetwork.com
Hi Kevin,
Thank you for the extra context, it's good to know that the Campaign will keep the revenue in place properly for financial year reporting.
Part of the driver for us is the online presentation. Splitting a Production Season into two would be problematic in directing customers to a single page. A lesser concern would be the reporting, which I am sure could be worked around.
One example coming up for ACMI is a new exhibition that starts at the end of June and continues for 4 months.
It sounds like the prudent approach would be to produce a single Production Season, but to make sure that:
- Performances falling in June would remain in the 2011-2012 Ticketing Campaign, and;
- Performances in July onwards be placed in the new 2012-2013 Ticketing Campaign.
This rule, combined with a standard of always assigning Production Season a Season for the financial year it commences in (regardless of when it extends to) sound like a prudent approach to ticketing structure.
Does that sound reasonable?
Nicholas Hudson-Ellis