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Adding additional seasons in TR_SEASON per fiscal year

Kyle Yandow (Past Member)
$organization

Hello there,

We are considering adding an education season in TR_SEASON in order to segment our educational programs from the mainstage productions.  Currently we only have a single season per fiscal year.

The idea is to better be able to pull lists, use the season criteria to run certain reports with more detail and separate data by season in T-stats.  I'm concerned though that there will be some yet unforeseen consequences of adding a new season in this way.  Can anyone who has multiple TR_Seasons per fiscal year share their experience?  Are there key reports that will implode?  Anything tricky we can expect to happen?

Thanks for the help,

Kyle Y.

San Jose Repertory Theatre

  • $organization

    We started on Tessitura in 2008 and have always had multiple seasons per FY for just the reason you mention.  Not only does it help with reporting; it also helps segregate what each user group sees and doesn't see since you can Control Group seasons.  There are really no consequences I can think of other than perhaps a bit extra administrative work to keep everything up to date. 

  • $organization

    This is fairly common practice.  There shouldn't be any problems at all with it.  The Symphony here in KC, for instance, has an education season, classical season, pops season, family season and one for off-season productions.  All within a fiscal year.

    Reporting will absolutely get much simpler once you have done it.

  • Former Member
    Former Member $organization
    Hi,
    We had only one season per fiscal year prior to using Tessitura.  After conversion, users were afraid to use multiple seasons until they saw the benefits like season manager and report flexibility (choose 1 or many seasons in frequently used reports). Now we have seasons for youth education, adult education, restaurant events and other ticketed groups and it works extremely well for everyone.
    From: Tessitura Ticketing Forum [mailto:forums-ticketing@tessituranetwork.com] On Behalf Of Kyle Yandow
    Sent: Monday, September 13, 2010 5:06 PM
    To: Jeri Henderson
    Subject: [Tessitura Ticketing Forum] Adding additional seasons in TR_SEASON per fiscal year

    Hello there,

    We are considering adding an education season in TR_SEASON in order to segment our educational programs from the mainstage productions.  Currently we only have a single season per fiscal year.

    The idea is to better be able to pull lists, use the season criteria to run certain reports with more detail and separate data by season in T-stats.  I'm concerned though that there will be some yet unforeseen consequences of adding a new season in this way.  Can anyone who has multiple TR_Seasons per fiscal year share their experience?  Are there key reports that will implode?  Anything tricky we can expect to happen?

    Thanks for the help,

    Kyle Y.

    San Jose Repertory Theatre




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  • $organization

    The only thing I have to add to what Kyle and Kjersten have already said (we also use multiple seasons with no ill effect) is to know which seasons need to display in your Season Overview.

     

    Lucie

     

     

    ___________________________________

    Lucie Spieler

    IT Development and Training Manager

    Editor, Season Program

     

    Florida Grand Opera

    8390 NW 25th Street

    Miami, FL 33122

    305.854.1643 x 1521

    Box Office: 800.741.1010

    To Give a Gift: 305.403.3315

    www.FGO.org

     

    2010-2011 | 70TH SEASON | THE MYSTERIES OF LOVE

    Turandot | The Tales of Hoffmann | Don Giovanni | Cyrano

     

  • $organization

    Thanks to those who have posted so far.  I appreciate the feedback.  That's going to help us make a decision.

    --Kyle

  • Former Member
    Former Member $organization in reply to Lucie Spieler

    To follow up on Lucie's comment and the use of Season Overview in Season Manager - The Grand Theatre has our own set of productions divided into seasons based on venue and series type.  We also have rentals in the building and sell tickets for events at other venues, whose seasons we don't want to see in the Season Overview.  If you want a season to display in Season Overview, make sure you check the box in the Display Eis column of TR_SEASON.

    Duane