Hiya!
What systems do you use for scheduling your staff (bonus points if it helps with union rules/different roles) or do you have a kick-ass spreadsheet you use for your schedule that you would be willing to share? Looking for some inspiration!
Megan Quintal Ticket Database Specialist
San Francisco Ballet
mquintal@sfballet.org
We use https://wheniwork.com/hi I used to use an excel spreadsheet, and it got way too cumbersome. You can customize shift types, add notes to shifts, and offer open shifts. Associates are also able to trade shifts within when I work--I approve all trades but then once they happen they are live on the schedule. It also texts associates 2 hours before their shift, and allows them to have their schedule in an app. I really can't say enough about how much time it has saved me! I have prebuilt shift templates that I load onto each week, and then can easily add shifts for extra programming that I have preset. Unfortunately I'm not sure how it would interact with union rules--but because you can approve all shift swaps and drops and the employees who are allowed to take the shifts within that, you could work with it in that way. We do pay a yearly fee--they charge based on the number of employees. The money is well worth it though!
Good luck! When I Work is great, but I think any scheduling software will save you time!