Hello all,
We are currently setting up our cash procedures at The Shed, and I would love to find out what community members are doing to manage cash batches in Tessitura. Do you enter the starting bank amount or cash bag number anywhere in the system? At the end of the day, how do you print batch reports, and do you have a separate cash form for the end of day drawer reconciliation? Do you have a way of marking a batch as a cash batch? Thanks in advance for your thoughts on this topic.
Best,
Jennie
Hi Jennie,We would have a set amount of Petty cash that would include $100 starting bank. That never was "entered" into tessitura but I'm sure our Finance director had a way of marking that on her end.
But basically the box office window (which is the only place we accepted cash) would start with that $100 to use just for change. Cash sales were tracked using a Cash payment method which was tied to it's own GL account in Tessi. (The GL was used for Cash/Check payments, Credit had a different GL).
At the end of day, we'd reconcile out the bank and always the bag should remain at $100 with then any additional monies from any cash sales being checked against the batch for that person or persons working the window that day. there was no need to have a separate batch since the batches separate out the payment methods. Then any cash/check sales would be handed off to the Finance department along with the batch confirming the payments and to which GL they were for depositing. At that point, I'm not sure what was done on the Finance end but I know there were ways to reconcile Tessi against our quickbooks account.
Hope this helps.