We're new to Tessitura and I'm re-thinking how we set-up our performances. Our organization has groupings of events, which I'm currently using for Titles (e.g., Rising Stars and Festival). Following that line of thought, I have Productions and Production Seasons set-up as the name of an individual artist. Performances are then set-up as the Title of the group of events plus the artist's name (e.g,. Rising Stars-Moog) along with the rest of the Performance level details. The majority of our artists performance once a year or less frequently though so it seems like I may have gone wrong by having Productions differ from Titles.
Is there benefit to continuing along our present path or would it perhaps be better to try another route? If you can, please share how you structured your events and what benefits you achieved by doing so. Thanks!
Hi Sara,
I don't know if ours is necessarily set up in the best way but it works for us and our reports. We have a large number of individual events that we need to report on separately at times.
We set up a title to cover our Theatre/Circus/Dance events and we have separate titles for our Film Festival, Writers Festival etc. The Production is then the name of the event/writers talk/film. The Prod Season is often just replicated, though in the case of our films we have multiple venues and will have a separate production season for venue A and B so we can report on them separately. Then the performances/screenings are set up on an individual level.
We don't have productions that return the next season so everything is set up new.
Hope that helps and gives you some tips of things that might/might not work for your organisation.
Our setup may differ a bit since we're a presenting organization with resident companies, but this is how we do it at the moment. We've tried various other combinations over the years, especially with the top two levels, and it really depends on how you want to break things out for reporting. I also think one of the reasons we switched to keeping things really generic at the title level is that the Title screen gets overwhelming otherwise - especially as we're in a Consortium and Title visibility is not control-grouped.
Anyways, here's roughly how we're doing it - this year!
Title = internally presented (part of our own series) or externally presented(resident companies/rentals)
Production = series, if internally presented, or resident company/renter, if externally presented
Production Season = production name, e.g. "Guys and Dolls", "Carmen"
Performance = the specific performances of each production.
Stacey Voigt Database Manager Santa Barbara Center for the Performing Arts (805)899-3000 x128 svoigt@granadasb.org
Our setup is exactly the same as yours, Stacey, down to the letter. We find that it works VERY well and have been using that set-up since we began 5 years ago. I think this approach is especially valuable for our reporting. That said, we also primarily function as a presenting organization with resident and rental companies, so the fact that we operate in the same way is rather none too surprising.