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"fake" payment method

Lesley Chaney
$organization
Hello all,
 
I'm looking to create a fake payment method to track internal transactions from other departments in the organization.  For example, someone in our development department wants to purchase a CD to give to a patron.  Rather than put it on a credit card and have to pay transaction fees, I want to be able to use a payment method and enter the GL number that they want to charge into the payment window (pretty much the same functionality as using a credit card, just not with real money).
 
We have also considered creating payment methods for each department tied to specific GLs, but the accounts used vary depending on the purpose of the transaction.
 
Do you have another suggestion?  Thanks in advance for your wisdom and insight!
 
Lesley Chaney
Director of Ticket Services
Saint Louis Symphony Orchestra
718 N. Grand Boulevard
St. Louis, MO  63103
(314) 286-4146
(314) 286-4111 fax
 
(314) 534-1700 Box Office
(314) 533-7888 Season Ticket Office
 
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  • $organization

    Hmm.  We have an "intercompany expense" account where we charge these kinds of things.  Then, accounting manually adjusts that to the proper expense account.  It is a bit more work (box office has to let accounting know what it is, accounting has to do a journal entry to reclassify to the correct account) but we don't have too many of these instances and this way was easier than setting up all possible account codes in Tessitura.

  • $organization in reply to Kristine Hull

    Leslie -

    Depending on how complicated you wanted to make this and how many resources you have, you could alternately have a payment method for those internal payments and use either a custom ticket field or the order notes to store the GL. Then, you'd just have to create a custom report that pulled that data for those payments.

     

    Not ideal if you don't want to create a custom report however.

     

    - Heather

    Seattle Repertory Theatre

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  • $organization in reply to Kristine Hull

    Leslie -

    Depending on how complicated you wanted to make this and how many resources you have, you could alternately have a payment method for those internal payments and use either a custom ticket field or the order notes to store the GL. Then, you'd just have to create a custom report that pulled that data for those payments.

     

    Not ideal if you don't want to create a custom report however.

     

    - Heather

    Seattle Repertory Theatre

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