Hi everyone,
We’re 2 months old in Tessi and really appreciate any help with how others handle instalment processing in Tessi AND entry of instalments payments into your accounting software (we use MYOB – anyone else?).
We’ve always offered 2 and 4 instalment options and the final payment is taken well after the season has started so we’ll need to fully “pay” orders to enable tkt printing. That’s fine however we need contributions paid off before tickets. So we’re thinking:
Eg, Subcription = $1200, Contribution = $2500 ($3700/4 inst = $925 per instalment)
- $925 is taken from portable eftpos machine. Payment method is “Box Office –Visa”
- Separate order created for “$925” contribution only. Paid off in full using ““Box Office –Visa”
- Full subscription (and balance of contribution) created in separate order $2775. Paid off by Invoice. Invoice Billing schedule created for $925 each.
- Tkt can be printed
- Back end – A custom report allocates $925 to specific ‘account codes/GL’ which is then imported to MYOB
ISSUE
- How is the $2755 entered in your accounting software and what point? We only import ‘cash’ amounts into MYOB, allocated to the correct ‘account code’ (we’ve configured the Perf Code for this) however this detail is lost with scheduled billing. So in other words, what is your process for allocating the income of each subsequent instalment payment by job code in your accounting software?
I've also asked this on the finance forum.
cheers
Ina
Hi Ina,
You could probably do this all in one order in Tessitura. On the payment screen you can have multiple payments. So you can have the Visa payment for $925 dollars, then insert a second payment to invoice the remaining amount. And payments in orders are allocated to contributions before tickets, so you should be fine there.
Kevin Sheehan
Senior Technical Writer & Consultant
Tessitura Network
+1 888 643 5778 x 329
ksheehan@tessituranetwork.com
From: Tessitura Ticketing Forum [mailto:forums-ticketing@tessituranetwork.com] On Behalf Of Ina Patisolo Sent: Wednesday, October 16, 2013 9:05 PM To: Kevin Sheehan Subject: [Tessitura Ticketing Forum] Subscription_Invoice Billing backend process
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