sorry for cross posting this over several lists & Forums...Is there any good way to track (comp) ticket eligibility as a benefit for a donor? Here are two scenarios:1)Company X gives BAM a donation; the benefit package for this donation includes 50 tickets for the season.How and where could I track those 50 tickets? They might use them for one show, or for several shows throughout the season, or not used at all.We are currently tracking this in …. Excel …., a cumbersome activity.2)Donor Y gives BAM a donation, which is restricted to a production. The benefits for this donation include a pair of tickets for the engagement that they are supporting.How would the ticket rep know that they are eligible for comps for this engagement, where would they look to see if they already have tickets?Any advice is greatly appreciatedMonikaMonika JouvertBrooklyn Academy of MusicDevelopment Business Process Director718.623.7810 x6 / internally x4253mjouvert@bam.orghttp://www.bam.org <http://www.bam.org/>
What about usuing premiums and activities to manage what is used for what productions. They can be manually added to reflect attendance to a performance/production.
OSF uses attributes that create account flags for remaining comps and is also acknowledged on our website. We use similar programming for several constituencies that are eligible for comps so the criteria in the programming does require careful thinking in relationship to your policies. For example, do you allow remaining comps to carry over to the next season? Only our Members can "redeem" comp ticket privileges online. The other constituencies are either internal (employees or volunteers) or special donor constituencies with unique benefit packages.
thanks carol, this sounds really interesting!! it would be amazing if we could offer this online! is there a way you can send me more detail ?
what kind of custom scripts do you have running?
and what do you mean with account flags ?
thanks!!!
Jennifer, this is an interesting idea - how do activities help you control inventory? do you enter all tickets into the same activity or do you keep updating one activity line?
thanks
I will try to get additional information to you this week, Monika.
I personally would create an individual line per "event" that they chose.
If they split up the allotment of tickets that they were taking in to 3 different nights or performances, you would have 3 seperate lines.
You can run the "summary of activity history" report at any time as an inventory check. But it is a little of a double entry as you have to manually insert it. But it is really handy to have as a reference for anyone who is looking that doesn't understand or have access to ticket history.