Our Development Department would like our Gala tickets to also calculate for the buyers' membership level. Is there a way to trigger this on the back-end for the Elevated Event we have setup?
Membership organizations are not permitted on an elevated event campaign, which is why they are not available for selection on an Elevated Event in the client application. While some aspects of the system may appear to work (as elevated events and campaigns use the same underlying table), this is not a standard capability of the system, or an area which can be customized. You will more than likely run into unintended consequences by doing this. I would recommend finding an alternative method of accomplishing what you are trying to do.
+Ryan Creps
+Tessitura Network
From: Tessitura Technical Forum [mailto:forums-technical@tessituranetwork.com] On Behalf Of Sarah ParkerSent: Friday, April 20, 2012 5:41 PMTo: Ryan CrepsSubject: Re: [Tessitura Technical Forum] Enabling Memberships for Elevated Events?
We found the way, in case anyone's interested - you have to change the memb_org_ no in T_Campaign through SQL to the correct membership organization you would like it to trigger.
From: Sarah Parker <bounce-sarahparker6350@tessituranetwork.com>Sent: 2/29/2012 7:19:52 PM
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Yeah we already ran into one issue we hadn't thought about before. Tax deductibility is now on the membership level & the event level for tables, and I don't think this was the Devo Dept's initial intention. We haven't run into any other problems besides that yet, but I agree - there should be an alternative method to this. Once I understand the intention behind this, I'll let you know what we decided to do instead.
Has anyone found a fix for this? We're running into the same issue and would like to tie all contributions across campaigns and elevated events to one membership level if it's possible. Any guidance would be greatly appreciated!
I can actually think of several ways to do this, one elegant, and one ugly.
The Ugly: Split the elevated event reservation payment. So - my Gala reservation is $1000. $150 is not-deductible portion or "admission", and $850 is the "benefit" portion or "giving" which you want to count for membership. Process $150 as Gala Event Admission, and $850 as Gala Event Giving. Gala Event Giving is tied to the 2014 Annual Campaign, which qualifies for membership. Voila. Except, of course, that it will be really hard to 1) tell how much someone paid for the Gala Event at a glance, and 2) you will have many more multi-gift memberships, and 3)you will potentially cause all sorts of havoc when you are trying to ask again next year for the "Annual Gift" because you have a Gala mixed into the membership. When would you even know to ask? Gives me the shivers.
The Elegant: explore a different campaign structure? We do this here now: We have a 2014 Annual Campaign, to which is tied the usual Annual Giving Fund, Education Fund, etc. AND, to which we tie the Opera Ball Giving Fund, the Wine Auction Giving Fund, etc. The only funds NOT tied to this campaign are the Admission funds for various events (Opera Ball Admission, Wine Auction Admission, etc.) and the Sales funds for those same events, if applicable (Wine Auction Sales). The Admission Funds are tied to the Elevated Event Campaign. We do not allow our Opera Ball Giving to qualify for membership, but our operators manually adjust those memberships. If a membership sneaks through on one of those gifts, we just delete it. Doesn't happen often.
We've been doing it this way since the beginning, and with no problems. Now, if I want to know what the gross revenue number is for an Elevated Event, I cannot run an Elevated Event Campaign report - I have to run the giving report, and the event report. There are many things that flow through with this type of structure, but if you are talking "Campaign Structure" then the ramifications need to be fully considered. I'd be happy to talk about it with you if you find this is a direction you want to go.
Hope this helps. Good luck.