Hi Tessitura peeps,
I'm currently working on mapping directional v10 Associations to v11 Affiliations and I would like some guidance/advice...
We are new to Tessitura, so our data is relatively clean/new/pretty. Many of our subscribers subscribe with other people, or subscribe separately, but like to sit with another constituent (and/or household). This summer, to help us track this, we just used the "friend" association and left a note if it was a "Orders with...." or "Sits with..."
I am seeing now, since we never created individual associations for these two different types of friends, they are all lumped together under the "friend" association. There's only about 150 constituents, but I'm wondering if it would be worth it to go through all of them and create two separate "orders with" and "sits with" types prior to my mapping.
Has anyone else used a "sits with/orders with" association type? It seems like a pretty manual fix, but I just wanted to ask around and see if anyone else has had to play around with making these changes before they finish mapping/staging. Or maybe this is something that I should put on my to-do list after the migration is complete.
Thanks!
Tiffany Evans
Assistant Box Office Manager
Celebrity Series of Boston
20 Park Plaza Suite 1032
Boston, MA 02116
617-598-3222
www.celebrityseries.org
We have an association called "Unnamed Subscriber" for the person that sits with the subscriber.
We don't really track who has their own subscription but renews with a certain other person. We might mention it in the Research Tab under Notes (where we put other subscription related info) or we might make a "Friend" association with a note that they order together. But this information isn't as important to us at the Unnamed Subscriber info is.
My suggestion would be for your organization to determine how important this info is to you and what you use it for. If you decide it very important to know this and just as important to know if they are a "sits with" or an "orders with" I would suggest trying to break it out prior to V11.
But I'm still somewhat new to the Tess world as well so my advice isn't always what the more experienced Tess users would say. :)
Good luck with your conversion!
We have three associations - Sits W, Attends W & Sits W Ghost Sub.
Sits W - Are for people who sit together and must keep their seats together
Attends W - Are people who go on the same day but don't necessarily sit together
Sits W Ghost Sub - Are for accounts that don't hold the tickets but they like getting all the appropriate subscriber mailings.
A couple of things - we set these up with the begin/end dates for the season and at renewal time we confirm with the patron and then extended the end date each year. This keeps them clean and we have a historical record if they stop sitting together.
We don't currently put the patron # with t constituency in the header, but I'm totally stealing Lucie's idea for that.
- HeatherSeattle Rep