We have 100 volunteers and we are interested in using tessitura to manage them. Does anyone out there manager volunteers via tessitura.
Barb Whang|I.T.
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We (The Kalamazoo Civic Theatre) are currently in the process of a Tessitura Volunteer Customization. Currently we track all Volunteer Information and Experience through a Microsoft Access Data Base. Where I am getting stuck/confused on how to track/record items is with the following: In Access there is an Experience Table which tracks the following: Production: Text field that is used to track the specific performance (Hairspray, South Pacific, etc.). Every season I create a drop down for this field that lists are current season. This helps with consistency of data and reduces errors and keystrokes. However this field can also be manually entered when I need to track volunteer experience outside of our organization. I also use a “generic/dummy” show each season (example: 1617KCT) to track volunteer activities that aren’t show specific. Position: Text field that is a drop down of 13 categories (Academy, Auditioned, Committee, Crew, Guest Artist, Instructor, Interest, Performance, Pit Musician, Production, Staff, Ushering, Volunteer) which indicate the type of volunteer activity or interest. Role: Text field that is used to track the specifics of the volunteer experience (examples: listing a specific role “Mama Rose” or instrument played “Flute” or date and time of ushering “1/8/16 7:30 PM”) Notes: Text field to use for recording specific notes on the experience (Example: “Dropped out after the first rehearsal”, “Had issues running the sound board”, etc.) Theatre: Text field used to track what theatre the experience occurred. I have this defaulted to show “KCT” (Kalamazoo Civic Theatre) but again this can be typed over to show other theatres. Year: Text field to indicate the season in which the experience took place (example 2016 2017) Hours: Text field to track the number of hours volunteered for the specific experience. (example 1.25, .5, etc.) Does anyone currently use Tessitura to track this type and detail of Volunteer experience? If so how do you do it? Thanks for the help! Preston Misner Director of Volunteer 269.343.2280 pmisner@kazoocivic.com From: Patrick Schley <bounce-patrickschley1590@tessituranetwork.com> Sent: 9/1/2010 11:00:44 AM We’re about to enter that foray using a series of custom screens on both the constituent record and in ticketing setup. I know there are several other organizations out there tracking volunteers in various different ways—I bet a search of conference materials archives will give you some results. -p. PATRICK SCHLEY | Marketing & Sales Manager | Milwaukee Repertory Theater Patty & Jay Baker Theater Complex | 108 East Wells Street | Milwaukee, WI 53202 414.290.0710 tel | 414.224.9097 fax | pschley@milwaukeerep.com Website: www.milwaukeerep.com | Facebook: www.facebook.com/milwrep | Twitter: twitter.com/milwrep Tickets to our exciting 2010-2011 season are on sale now! Visit www.milwaukeerep.com or call 414.224.9490 for the best seats! -- View this message online at http://www.tessituranetwork.com/Community/forums/p/3233/52044.aspx#52044 or reply to this message This message has been scanned by LastSpam eMail security service, provided by TUC Managed IT Solutions.
We (The Kalamazoo Civic Theatre) are currently in the process of a Tessitura Volunteer Customization. Currently we track all Volunteer Information and Experience through a Microsoft Access Data Base.
Where I am getting stuck/confused on how to track/record items is with the following:
In Access there is an Experience Table which tracks the following:
Production: Text field that is used to track the specific performance (Hairspray, South Pacific, etc.). Every season I create a drop down for this field that lists are current season. This helps with consistency of data and reduces errors and keystrokes. However this field can also be manually entered when I need to track volunteer experience outside of our organization. I also use a “generic/dummy” show each season (example: 1617KCT) to track volunteer activities that aren’t show specific.
Position: Text field that is a drop down of 13 categories (Academy, Auditioned, Committee, Crew, Guest Artist, Instructor, Interest, Performance, Pit Musician, Production, Staff, Ushering, Volunteer) which indicate the type of volunteer activity or interest.
Role: Text field that is used to track the specifics of the volunteer experience (examples: listing a specific role “Mama Rose” or instrument played “Flute” or date and time of ushering “1/8/16 7:30 PM”)
Notes: Text field to use for recording specific notes on the experience (Example: “Dropped out after the first rehearsal”, “Had issues running the sound board”, etc.)
Theatre: Text field used to track what theatre the experience occurred. I have this defaulted to show “KCT” (Kalamazoo Civic Theatre) but again this can be typed over to show other theatres.
Year: Text field to indicate the season in which the experience took place (example 2016 2017)
Hours: Text field to track the number of hours volunteered for the specific experience. (example 1.25, .5, etc.)
Does anyone currently use Tessitura to track this type and detail of Volunteer experience? If so how do you do it?
Thanks for the help!
Preston Misner
Director of Volunteer
269.343.2280
pmisner@kazoocivic.com
From: Patrick Schley <bounce-patrickschley1590@tessituranetwork.com> Sent: 9/1/2010 11:00:44 AM
We’re about to enter that foray using a series of custom screens on both the constituent record and in ticketing setup. I know there are several other organizations out there tracking volunteers in various different ways—I bet a search of conference materials archives will give you some results.
-p.
PATRICK SCHLEY | Marketing & Sales Manager | Milwaukee Repertory Theater Patty & Jay Baker Theater Complex | 108 East Wells Street | Milwaukee, WI 53202 414.290.0710 tel | 414.224.9097 fax | pschley@milwaukeerep.com Website: www.milwaukeerep.com | Facebook: www.facebook.com/milwrep | Twitter: twitter.com/milwrep
Tickets to our exciting 2010-2011 season are on sale now!
Visit www.milwaukeerep.com or call 414.224.9490 for the best seats!