Hi all,
In a bit of a bind here. My Ticket Services Manager and I discovered a small amount of money On Account from our Box Office On Account payment method (usually used to roll money over for a Contribution) from years past. We have already closed books on these fiscal years and have audited figures for both ticket revenue and development figured. I need to get it off account (nothing bothers me more!!) but my CFO has nowhere to put it in the GL.
Any tips or similar stories welcomed! I have a feeling it will just be an "irreconcilable difference"...
Frannie
If you just want to clear the on account balances out of Tess you can create an “other” payment method called something like “on-account clearing” and assign it the same GL code as your on-account payment method you want to cancel. Then you can do a money bags transaction to move the money out of the on-account and into the other payment method. Since the GL accounts will be the same, it will create a debit and a credit to the same account in the same amount for a net of zero.
Does that make sense?
From: Tessitura Finance Forum [mailto:forums-finance@tessituranetwork.com] On Behalf Of Frances O'Connell Sent: Monday, November 12, 2012 1:52 PM To: Kelly Corley Subject: RE: [Tessitura Finance Forum] On Account Money after Fiscal Year closes
Hi Leslie,
Thanks for your response. I asked our CFO about your suggestion and i guess that she does not track on-account in that way and ticket transactions had been cleared off the balance sheet (darn).
I guess these will be a reconciling difference...
Thanks for your help!
From: Leslie McKinley <bounce-lesliemckinley4448@tessituranetwork.com> Sent: 11/7/2012 2:31:53 PM
Can’t you just take into Contributions or use it for Tickets in the current FY? The amount is sitting on your balance sheet now.
While we try to move the money before the year end, there are always exceptions that cause money to be held over a year (natural disasters, donor relations).
From: Tessitura Finance Forum [mailto:forums-finance@tessituranetwork.com] On Behalf Of Frances O'Connell Sent: Wednesday, November 07, 2012 3:19 PM To: McKinley, Leslie Subject: [Tessitura Finance Forum] On Account Money after Fiscal Year closes
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Hi Kelly,
Thanks! This is exactly what I want to do -- Keep it out of Development and Ticket reports for this season/fiscal, avoid double counting, and get it out of the constituent header.