Changing GL Accounts

Frannie,

My guess would be if you are simply updating the Tessitura accounts match the Finance accounts, you’ll probably be fine.  And they will probably be grateful to stop running the custom report.  However, to be safe, you probably want to confirm which reports they use in Tessitura and confirm all the balances match both before and after you switch.  (We switched one of the receivables accounts half way through a year without checking balances.  That’s been fun for us to reconcile because when a pledge payment comes in it goes to a completely different GL than where the pledge was booked.  It drives me NUTS!)

Also, if the switch happens ½ through the day, the posting of any batches processed during that day might have a portion of the transactions going to inactive accounts.  I think….  Might want to test that theory before you do every account.

Good Luck!
Sarah

Sarah Al-Atrakchi

Senior Director, Finance

135 North Grand Ave, Los Angeles, CA 90012

T: 213 972 7559 | F: 213 972 3082 | W: www.laopera.com

Hello all,

Our Finance department is switching software from MultiView to Financial Edge.  The system that was set up with MultiView was such that the GL Account codes from Tess to MultiView did not match.  There were custom reports to assist with entering Tess income.

It seems like the switch in software is a good moment to get GL Accounts to match, especially with my hopes of a Contribution or Ticket Revenue import someday.

My plan as of now is to inactivate the old GL Accounts, create new ones that match our Finance department, and associate these new GL Accounts to pre-existing Funds.  My question is if it's "safe" to change the GL Accounts attached to particular Funds.  My intuition tells me that this won't disrupt current reporting, but I'm wondering if any of you have done this before?

Thank you!

Frannie

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