Is there a way to transfer on account money between non-related patron records?
Two examples: 1) One patron has on account money and won't be able to use it, but wants to transfer to a friend.
2) We have some on account money that needs to be expired, and want to transfer to a "dummy" record that we've set up for anonymous cash donations.
Are either of these things a possibility?
Thanks
Becky
Atlanta Shakespeare Company
Hi, Becky:
We have one payment method that we use to transfer funds between accounts. It’s called Money in Transit and is set up for both income and refund; has a distinct GL (not the same as on account methods); and is an adjustment payment type.
Only a couple of people have access to this payment method. It is hard to track in the Tessitura client because from any one account you can see only half of the transaction. We make sure to note the originating or receiving account in our order or contribution notes.
I have a report that audits the Money in Transit payment method. I’ve scheduled it to run monthly to make sure the net amount is always $0. I also run the report whenever I’ve used that payment method to make sure that I’ve done it correctly.
Lucie
______________________________ Lucie Spieler Florida Grand Opera
One option is to use a gift certificate payment type. More process-intensive than Lucie's suggestion, but more easily trackable.
Another idea for your second question would be to define a payment type that only takes refunds, and assign it the same GL as you would usually use for anonymous cash donations. It doesn't leave any more of a trace on the constituent record than any of the other options for moving money off, but it cuts out the step of using the dummy record. Then you'd report on this as a refund or GL posting, instead of as a contribution.