Hello all,
We are in the process of eliminating a manual spreadsheet that Box Office prepares to report revenue at the end of day to the Finance team. The goal is to have the Supervisor simply send the Posting Report to Finance.
One of the challenges is that several times a year, we bring in a third party POS system for certain festivals. With the manual spreadsheet, this revenue is reported alongside the Tessitura revenue. This is real income that is banked with income from Tessitura Orders. It is also income that Finance needs to account for as belonging to the festival ultimately.
I have theorised that the Supervisor could use the third party POS end of day report, and then use a Ticket Order with a Contribution to a Fund that has been set up for the festival, with the relevant GL.The Order would be paid for with whatever cash and credit card receipts taken during these transactions.
That would allow the revenue to show up with the correct GL, and the cash that we tell Tessitura we have taken for the day will match the cash deposited to the bank.
If anyone has any thoughts on that concept, or has met this challenge in another way, I would love to hear form you.
Best,Nicholas
Have you considered entering the third party revenue into Tess using a “Previously Deposited” payment type? That way all the revenues would be reflected in the posting report(s).
Barbara Pinney
Consortium Manager
Tulsa Arts Management Consortium
That sound interesting Barbara, do you mean using a Ticket Order to enter the received cash and electronic payments, and then returning the money to the "Previously Deposited" Payment Type?
It certainly would be nice to not clutter up Tess with Funds that are not used for actual fundraising!