I am verying interesting in learning how other organizations are handing Scholarships. We have ours set up as editable price types.
When we interface to the G/L we group the price up to the full base price for to credit the class and place the scholarship amount into an offset account where we can track the amount.
Our problem is when a Constituent has both a Scholarship and a Discount. First we must apply the discount and then the Scholarship. I can not sell a class with two price types and if I go with Payment methods I will have hundreds of scholarship method of payments depending on the class that is being sold.
Hi Robert –
Our financial aid process works as follows:
· Class is sold to the parent, special requested to the student as usual.
· We have a Financial Aid price type which pulls the standard price, but assigns to a different GL. Our GL’s are set up by session (fall, winter, spring, spring break, summer)
· The amount paid by the parent, if any, is applied as usual using cash/check/credit card pmt methods
· We have pmt methods by semester where the financial aid is applied.
· For reporting purposes, we have a custom screen on the parent constituent record called “Payment Assign” where we can tell Tessitura which lineitem in the order each scholarship payment was for.
I’m happy to provide more information if need be.
-p.
Patrick SchleyAcademy Services Manager
First Stage 325 West Walnut Street
Milwaukee, WI 53212(414) 267-2970 direct
(414) 267-2976 fax
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