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School Tour Bookings

Laura Castle
$organization

Hello, folks!

We plan to sell our school tour performances in Tessitura for the first time this year. However, rather than purchasing a ticket per student, schools play a flat fee regardless of the number of attendees. So far the plan is to build a performance with only one seat available, but I was wondering if anyone else processed their education sales this way and what worked best?

Thanks!

  • $organization
    We are also booking our school tours into Tessitura for the first time this coming season. I should state that we don’t intend this to be self-service. We have a link on our website to schedule a call to speak with our Education Administrator to schedule tour performances (since there are a number of things we need to know before it can be confirmed), so I’ve built them in a large GA house. The plan is that we’ll be able to utilize that to capture the number of students served at each school to be able to have ease of visibility into that at the end. Also, we’d be able to know internally what that avg cost per ticket ends up looking like, if we care. (I don’t know if we care yet, but I thought it might be helpful for funding purposes.)
     
    Hopefully that will also allow us to do easy year over year comparisons in Analytics down the road by knowing number of performances, number of students served, etc etc w/o having to pull it from plans or a csi or a notes field or something.
     
    Thanks,
     
    Katie Springer
     
  • $organization

    I agree with what Katie said, assuming you'll have access to an estimated attendance count?  That will be useful for grants and such if you need that information down the road?  Maybe that isn't useful to your organization, in which case, I think your idea would probably work fine.  You might also be able to use the bookings functionality?  We haven't delved into that area of Tess, because it wasn't going to work for our needs.

  • $organization

    We use editable pricing for our tours that we know have a total price regardless of the number of students that attend. Here is the documentation: https://www.tessituranetwork.com/Help_System_v151h/Tessitura.htm#Ticket%20Pricing/Editable%20Pricing.htm

    This way we can accurately reflect the student attendance at the tour, which we have to report on at the end of the year. 

    We are looking for insight into how other orgs are accepting tour date requests and payment for tours. So if you have an efficient process, let me know!