Scout Troops - Constituent Records

Hi - 

Just cross-posting for feedback.

Hi,

We are working on developing constituent data standards for scout troop records. Currently, we create an association record for the scout troop, create an individual record for the troop leader and create a relationship between the two records. The troop leader's record contains their personal postal address, phone and email address. The troop leader's contact information is linked to the affiliate so that it's included in output sets.

The issue we're running into is what address do we use for the troop's record because they don't have a physical address. Here are some of our ideas we've been kicking around:

  1. Use the troop leader's address - if the troop leader differs from the previous year, the new troop leader would have to know the address of the old troop leader. We could look at the order history, but again, the new troop leader would have to know when the troop last visited. 
  2. Use our generic unknown address (Please update your address, Any City, XX 99999) - this would require each record to be opened to determine which record to use for the new order and all troop records with the same troop number would be identified as potential duplicates. 
  3. Use the troop's meeting location - a troop's meeting location rarely changes and if the leader does not know the meeting location it can be found on the Internet. We are finding that most troop leaders don't know their meeting locations so what address do we use until time permits us to look up the meeting location?

We're interested in hearing how other organizations are handling troop records. 

Thanks!

Lauren