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Fundraiser Events

Susan Ashcraft
$organization

Hi All,

Events such as the Opening Night Gala, Curtain Raiser and other fundraising dinners are now booked by Development. When the Box Office books the events in conjunction with other ticketing requests, the "on account" method is used, but we also offer the events on our website and mobile app as ticketed events. We want to be consistent and we also realize that since a portion of the income is considered a donation, we will send acknowledgement letters.

 How does everyone out there book events like these? Advice is appreciated since we are getting ready to change a few things.

Thanks,

Susan

Parents
  • $organization

    Thanks so much for the advice. Your method sounds good, too.

     

     

     

    Susan P. Ashcraft
    Box Office Manager
    Sarasota Opera

    (941) 366-8450 ext. 227  |  www.sarasotaopera.org

     

     

    November 2013

     

    Die Fledermaus  |  The Little Sweep

    Winter Opera Festival Feb–Mar 2014

     

    Il trovatore  |  The Barber of Seville  |  The Flying Dutchman  |  Jérusalem

    From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Beth Gilliland
    Sent: Thursday, July 25, 2013 3:33 PM
    To: Susan Ashcraft
    Subject: Re: [Tessitura Development Forum] Fundraiser Events

     

    Our gala is setup as an elevated event, and the concert that it includes is its own ticketed performance. People purchase the gala either directly through the development department, or online.

    Via Development - If they've not previously purchased the concert, development can take their ticketing money, and use a special On-Account to "give" that money to the box office for processing. Otherwise, development can just process the elevated event with no ticket involvement.

    Via Web - Using TNEW, we sell into a "fake" gala performance with various price sections for different levels with and without a ticket. If someone purchases online, we just return/reverse the "fake" order to On Account, and then spend that money in the correct elevated event and pass the ticket money back to the box office for the ticket portion via the special On-Account.

    Since our box office doesn't do booking for the Gala itself, this may not be relevant to you, but I thought I should pass it on in case it might apply to your future processes...

    Beth

    -----
    BETH GILLILAND

    UMS Tessitura System Administrator
    bethgill@umich.edu
    www.ums.org  //  www.umslobby.org

    From: Susan Ashcraft <bounce-susanashcraft3988@tessituranetwork.com>
    Sent: 7/25/2013 8:45:04 AM

    Hi All,

    Events such as the Opening Night Gala, Curtain Raiser and other fundraising dinners are now booked by Development. When the Box Office books the events in conjunction with other ticketing requests, the "on account" method is used, but we also offer the events on our website and mobile app as ticketed events. We want to be consistent and we also realize that since a portion of the income is considered a donation, we will send acknowledgement letters.

     How does everyone out there book events like these? Advice is appreciated since we are getting ready to change a few things.

    Thanks,

    Susan




    This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

Reply
  • $organization

    Thanks so much for the advice. Your method sounds good, too.

     

     

     

    Susan P. Ashcraft
    Box Office Manager
    Sarasota Opera

    (941) 366-8450 ext. 227  |  www.sarasotaopera.org

     

     

    November 2013

     

    Die Fledermaus  |  The Little Sweep

    Winter Opera Festival Feb–Mar 2014

     

    Il trovatore  |  The Barber of Seville  |  The Flying Dutchman  |  Jérusalem

    From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Beth Gilliland
    Sent: Thursday, July 25, 2013 3:33 PM
    To: Susan Ashcraft
    Subject: Re: [Tessitura Development Forum] Fundraiser Events

     

    Our gala is setup as an elevated event, and the concert that it includes is its own ticketed performance. People purchase the gala either directly through the development department, or online.

    Via Development - If they've not previously purchased the concert, development can take their ticketing money, and use a special On-Account to "give" that money to the box office for processing. Otherwise, development can just process the elevated event with no ticket involvement.

    Via Web - Using TNEW, we sell into a "fake" gala performance with various price sections for different levels with and without a ticket. If someone purchases online, we just return/reverse the "fake" order to On Account, and then spend that money in the correct elevated event and pass the ticket money back to the box office for the ticket portion via the special On-Account.

    Since our box office doesn't do booking for the Gala itself, this may not be relevant to you, but I thought I should pass it on in case it might apply to your future processes...

    Beth

    -----
    BETH GILLILAND

    UMS Tessitura System Administrator
    bethgill@umich.edu
    www.ums.org  //  www.umslobby.org

    From: Susan Ashcraft <bounce-susanashcraft3988@tessituranetwork.com>
    Sent: 7/25/2013 8:45:04 AM

    Hi All,

    Events such as the Opening Night Gala, Curtain Raiser and other fundraising dinners are now booked by Development. When the Box Office books the events in conjunction with other ticketing requests, the "on account" method is used, but we also offer the events on our website and mobile app as ticketed events. We want to be consistent and we also realize that since a portion of the income is considered a donation, we will send acknowledgement letters.

     How does everyone out there book events like these? Advice is appreciated since we are getting ready to change a few things.

    Thanks,

    Susan




    This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

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