Hi all -
We are in the process of reviewing and/or overhauling our acknowledgment process. I am looking for some feedback.
Our managing director wants to play a bigger role in acknowledging our donors, which is great. However, he is pretty dead-set against including the standard IRS "language" at the bottom of the letter (which is what we've always done). He wants the letter to be more personal, and feels that the tax language destroys this somehow.
After some discussion, we think we may have arrived at a solution of sorts, which is to run the letter sans the IRS language, and include some kind of a "buck slip" which would detail the gift specifics (amount, date received) plus the language.
I am wondering what other organizations are currently doing, and/or if anyone would be willing to share samples of their acknowledgment letters and/or receipts.
Thanks much!
-Lisa McColgan
Annual Fund Coordinator, Huntington Theatre Company
We have the standard ack letter that includes the IRS verbiage and goods and services infomation. In addition, our executive director has his own thank you letter ack letter for gifts over $5000. It does not have the IRS verbiage and is just a thank signed by him. These folks will get two letters, each in its own envelope and are not usually mailed the same day. The letters are Tessitura generated and one is prepared by our data entry clerk and the other by our ED's excutive assistant.