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Event auction items

Jacob Houser
$organization

Hello,

I know this has been discussed briefly here in the forums, but I am interested in learning how other organizations are recording in-kind donations for event auctions. Our summer fundraising event is coming up and we are trying to accurately record donated items that can be bid on at the event. Last year we entered the auction items into the same campaign/fund as the money bid at the auction, which caused problems for our Finance department.

We are considering setting up a completely separate campaign/fund just for event auction items. Does this work? Any other ideas or methods?

Any tips are greatly appreciated!

Thank you,

Jacob Houser, Development Associate, Omaha Performing Arts

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  • $organization

    Hi Jacob,

    Basically we have a budgeted and un-budgeted fund for individual In-Kind giving and corporate In-Kind giving and one campaign for each.
    My finance department requested that the revenue be segmented by payment methods (or the "debit" part of the posting report) rather than by funds.
    Because of this we use multiple, unique but slightly general payment methods to record which department the gift is for and for what.

    Here are a few examples of payment method names:
    Devo Catering
    Marketing Advertising
    Production Shop Supplies

    Though this seems cumbersome and backwards to me it seems to work for finance pretty well. (I just double checked with them and they gave me a thumbs up)

    Cheers!

Reply
  • $organization

    Hi Jacob,

    Basically we have a budgeted and un-budgeted fund for individual In-Kind giving and corporate In-Kind giving and one campaign for each.
    My finance department requested that the revenue be segmented by payment methods (or the "debit" part of the posting report) rather than by funds.
    Because of this we use multiple, unique but slightly general payment methods to record which department the gift is for and for what.

    Here are a few examples of payment method names:
    Devo Catering
    Marketing Advertising
    Production Shop Supplies

    Though this seems cumbersome and backwards to me it seems to work for finance pretty well. (I just double checked with them and they gave me a thumbs up)

    Cheers!

Children
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