Year End Tax Report

We are in the process of creating a Year End Tax report for our donors. I had posted a request to the shared reports forum to see if any one had such a report available.  However, it does not seem to be the case? Once I have ours , I am happy to share it if there is any interest.

While putting together the specifications I do have some questions though, that I was hoping to get some feedback on.

Do you ever get requests from donors for calendar year-end tax receipts, and how do you fulfill them?

When receipting a pledge with a non-dedcutible portion that spans multiple calendar years, do you account for the whole value of goods and services in the first year or do you pro-rate that?

thanks for your feedback!!

Monika

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Hello Jayne,

Re your comment:

This year we have several pledges on monthly payment schedules so we've decided to acknowledge all of the payments at once at the end of the year.  I'm compiling a list of IDs as this donor type emerges in preparation.

With the acknowledgement are you able to generate one tax receipt for the total payments in the year?  We are moving to a monthly payment option, but so far I am stumped as to how to avoid generating tax receipts for each individual payment.  Any insight that you might have in this regard would be great!

Thanks,

Duane

I'd love to see what you come up with as well.

Here's what we started doing this year:
(The less complicated version)

Gifts = Tax Receipt at time of gift
Pledge or Pledge w/Payment = "Thank You" letter

In the acknowledgement rules I have a separate letter designated to generate in the event of a pledge w/payment, first payment, payment or final payment.
I plan to run the acknowledgement report at the end of the year on these and merge them into a word document thus creating an end of year itemized receipt for pledges.

No idea yet if this will be a smooth process, I'm crossing my fingers.

I'd love to see what you come up with as well.

Here's what we started doing this year:
(The less complicated version)

Gifts = Tax Receipt at time of gift
Pledge or Pledge w/Payment = "Thank You" letter

In the acknowledgement rules I have a separate letter designated to generate in the event of a pledge w/payment, first payment, payment or final payment.
I plan to run the acknowledgement report at the end of the year on these and merge them into a word document thus creating an end of year itemized receipt for pledges.

No idea yet if this will be a smooth process, I'm crossing my fingers.

if anyone is still interested:)

we send out year end tax letters. we take the ammount of a pledg/gift that was paid during this tax year as a percentage of the whole pledge/gift and use that percentage to calculate the goods service for the same year. if you are interested ill post our report

Mendy,

I would love to see your end of year tax letters.  We are looking at implementing this for all gifts. 

Can you share out your report?

 

 

Hi, if this is something your still interested in email me at msudranski@mtc-nyc.org

 

Mendy Sudranski

IT Manager

Manhattan Theatre Club

311 West 43rd Street - 8th Fl

New York, NY 10036

Phone: (212) 399-3000 ext. 4105

msudranski@mtc-nyc.org