Reversing monies out of On Account

If I’m understanding this –  this might be what you are wanting to do:

1)      From a constituent record in your database you post a check or credit card charge and place the money in a Designated On-Account payment method.   This will show the “caging” of the money but effectively leave the constituent with no contribution value.

2)      You would then take the On-Account Money into the record for the “Other Arts Organization”    (this would have its own Campaign/Fund Code, GL Accounts)

3)      On a periodic schedule you would then cut a check for the amount and send it to the above organization.   Between Tessitura and your AP you would reconcile funds sent to other group but Tessitura would maintain the history of funds caged. 

Our National Council group has individual Regions and Districts which often receive funds thru the Met as the parent group.   Each Region/District has a record and any money we cage for them is posted in their records.  We then write them checks on the GL account in which the money was deposited.  We have all the data in Tessitura with its reporting and our GL reconciles to zero when the check is cut to the regions/districts.

Is that what you might be looking to do?

Hi folks,

We process donations on behalf of another arts organization, and in our old system we just reversed out that revenue and paid it to them.

I'm trying to think of an easy way for our Box Office staff to process those donations in Tess. I was going to set up an On Account specifically for donations to this org, but I don't know how to (or if you can) reverse out contributions sitting in On Account. We don't want these contributions to be recorded on constituent accounts in our database.

Any ideas would be great!

Thanks, Eleanor

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If I’m understanding this –  this might be what you are wanting to do:

1)      From a constituent record in your database you post a check or credit card charge and place the money in a Designated On-Account payment method.   This will show the “caging” of the money but effectively leave the constituent with no contribution value.

2)      You would then take the On-Account Money into the record for the “Other Arts Organization”    (this would have its own Campaign/Fund Code, GL Accounts)

3)      On a periodic schedule you would then cut a check for the amount and send it to the above organization.   Between Tessitura and your AP you would reconcile funds sent to other group but Tessitura would maintain the history of funds caged. 

Our National Council group has individual Regions and Districts which often receive funds thru the Met as the parent group.   Each Region/District has a record and any money we cage for them is posted in their records.  We then write them checks on the GL account in which the money was deposited.  We have all the data in Tessitura with its reporting and our GL reconciles to zero when the check is cut to the regions/districts.

Is that what you might be looking to do?

Hi folks,

We process donations on behalf of another arts organization, and in our old system we just reversed out that revenue and paid it to them.

I'm trying to think of an easy way for our Box Office staff to process those donations in Tess. I was going to set up an On Account specifically for donations to this org, but I don't know how to (or if you can) reverse out contributions sitting in On Account. We don't want these contributions to be recorded on constituent accounts in our database.

Any ideas would be great!

Thanks, Eleanor

This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!