We're just beginning the process of recording donor cultivation or stewardship receptions that are paid events but not fundraisers. The income from these events is not added as contributed revenue but instead is used to offset the costs of the events themselves.
For example, our opera league members have the option to pay for and attend a handful of receptions each year. Another volunteer group also several reception events throughout the year. The fee charged for these events is not considered a donation.
With this in mind, we'd like to know if anyone out there has done something similiar and what are some guidelines for setting these elevated events up in Tessitura? Do we simply need to tie the income from the event to our appropriate expense GL number or is it more complicated than this?
Any help or guidance would be appreciated, thank you!
We use Elevated Events for fundraising events - where part of the contribution is tax deductible and non-fundraisinging events where we receive money from the constituents however the full amount is non-tax-deductible.
Our setup is a bit crazy and I don't know if I would recommend this but...
For fundraising events we have two separate funds - contributed and non-deductible. Our finance department wanted contrib and non-ded income to go to two separate GLs so we created 2 separate funds. When a constituent buys a ticket to a FR event we split the contribution in two - part goes to the contrib fund and part to the nonded fund. This makes things a bit messy in the HISTORY - EVENTS record.
For non-Fundraising events we only have one fund and it goes to the same GL for all non-fundraising events.
When reporting on Development income I exclude the non-fundraising events.Dale