Hi all!
Wondering if anyone is regularly using Special Access Areas to provide access to their donor lounges. What works well? What would you have like to known before setting it up for your organization?
We're planning on tying the access to each performance. Donors would scan their ticket at the entrance to the lounge to gain access.
Any thoughts or considerations would be great!Kate
Following!We have also been in the process of doing this. The main problem I foresee is what happens when the donor does not have the tickets in their account? So the membership is attached to their account, but lets say their friend purchased the tickets that is not a member. So the NSCAN is going to say they aren't allowed in - so what is the backup to this? An ipad with a list of all of the members allowed in?I currently have an extraction built that pulls in all of the donors and lounge executives that are allowed in. Our plan is to write a procedure that generates the extraction daily and overrides a list with the same name that the Special Access Area is looking at daily for the constituent IDs, rather than setting it up by performance. Currently, our team manually runs the extraction and prints out the list for all of the lounges (RIP trees).
Best wishes,
Kaylin CranmerManager, Development Systems at The Pittsburgh Cultural Trust
Kaylin this is great, and also something we're interested in. We often have donors share their tickets with friends and we're okay if whoever gets those tickets wants to join the donor lounge for that event, but don't think we'll be able to do that in this instance.
Creating a custom extraction seems like an interesting workaround to ensure people who are supposed to have access get it. We are currently printing lists by event as well and from an attendance tracking and paper-saving perspective are hoping this new approach works. If you get to testing your approach please let me know how it goes!