auction donations

Hi,

We are trying to come up with an effective way of tracking our silent action donors. I'm thinking of using attributes, but I notice in some of my notes that others use constituency.  Any input on best practices before we do something we'll regret.

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We enter all auction donations as in-kind gifts in Tessitura. I create a separate campaign (e.g., FY09 Fine Wine & Food Festival In-Kind) and use Designations for “Silent Auction” or “Food Producer” etc. I used to use attributes to mark auction donors, but once we started recording these gifts, I found that this was redundant record-keeping since I can always pull lists/extractions based on giving history instead.

Odele

Odele Peter

Development Database Coordinator

Flynn Center for the Performing Arts

153 Main Street

Burlington, VT  05401

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Here at the Tech Museum, we would use attributes.

Our practices reserve constituencies for major groups: Board, Members, Former Board, Corporate Donors, etc. Constituencies are visible to all users on the general tab, but this doesn't seem to be the kind of info that everyone needs to see.

I also suggest putting a date in the attribute, such as "Silent Auction 09." Next year it could be "Silent Auction 10." In the future, you'll be able to easily pull up your most reliable donors which could be useful.

Hi,

We are trying to come up with an effective way of tracking our silent action donors. I'm thinking of using attributes, but I notice in some of my notes that others use constituency.  Any input on best practices before we do something we'll regret.

This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

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