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Hey everyone,
Our Finance office would like us to explore posting Matching Gifts to a fund that matches the gift's actual source (e.g. a corporate or foundation fund) rather than posting it to where the gift it's matching is from (usually an individual fund). I'm not sure how to do this without severing the connection between the two actual gifts and turning a single lovely gift entry, into two annoying ones (with crediting and benefit applying and manual adjusting of Recog. Amts.).
Does anyone else out there put gifts and their matches into separate funds? Have you figured out a way of doing it without doubling entry?
Thanks in advance!
Rey
--
A. Rey Pamatmat
Tessitura Manager
The Public Theater
425 Lafayette Street
New York, NY 10003
(212) 539-8739
RPamatmat@PublicTheater.org
Hi Rey,
We continue to enter matching gifts into our individual funds---in almost all cases the pledge is a mirror image of the donation.
We are almost at the end of our fiscal year. We have received recent gifts that are meant for next year that include a match. However, automatically adding a matching pledge during gift entry results in an FY10 matching pledge, even if the gift is for FY11. Since we want the pledge and the gift in the same year, we are forced to enter them separately.
There may be some backend options that will help you out, but on the front end any deviation from a straightforward match seems to require a separate entry.
-- Mike
Rey,
We put our matching gifts in funds that say where the gift came from. If it is a corporate match from XYZ, Inc for the individual account of Mr. and Mrs. Smith, we enter the contribution on the corporate account and then soft credit the individual for which the match initially came from. The “hard credit” then appears as a contribution in XYZ, Inc’s account and then the soft credit appears as a green line on Mr. and Mrs. Smith’s account. Does that help?
Marie Kocher
Development Assistant
Kansas City Ballet
1616 Broadway
Kansas City, MO 64108
(816) 931-2232 x 1310
www.kcballet.org
From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of A. Rey Pamatmat Sent: Monday, June 28, 2010 3:53 PM To: Marie Kocher Subject: [Tessitura Development Forum] Posting Matching Gifts to a Different Fund
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Hi Marie,
Thanks, but that’s what I’m attempting to avoid – double entry for what was once a single entry. Also, this solution doesn’t account for matches that allow for membership benefits. You’d either have to adjust the Recog. Amt and the level by hand, or you’d have to set up a dummy campaign of match funds for each membership organization that would potentially receive matching gifts. Neither one of those solutions is particularly desirable.
Do you get around membership benefits in some other way than the two described above?
From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Marie KocherSent: Tuesday, June 29, 2010 10:52 AMTo: Rey PamatmatSubject: RE: [Tessitura Development Forum] Posting Matching Gifts to a Different Fund
From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of A. Rey PamatmatSent: Monday, June 28, 2010 3:53 PMTo: Marie KocherSubject: [Tessitura Development Forum] Posting Matching Gifts to a Different Fund
Well the matching gift function is a single entry, using the different tabs in the contribution screen, that physically shows up on both accounts.
About membership benefits, I am not aware right off hand if we have any accounts like that...where someone pays for a membership but would like the benefits to go elsewhere. Sorry I couldn’t be of more help.
From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of A. Rey Pamatmat Sent: Tuesday, June 29, 2010 10:07 AM To: Marie Kocher Subject: RE: [Tessitura Development Forum] Posting Matching Gifts to a Different Fund
From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Marie Kocher Sent: Tuesday, June 29, 2010 10:52 AM To: Rey Pamatmat Subject: RE: [Tessitura Development Forum] Posting Matching Gifts to a Different Fund
Hello,
We process matchings gifts to the campaign and fund for which it was intended. Each company we receive matching gfits from has it's own record in Tessitura. We then soft credit the matching gift to the intended constituent, which shows as a green line in their contributions tab. Membership benefits are allocated correctly. I asked our gift entry guru and she said she uses "gift membership" for matching gifts. There is some pretty extensive documentation on memberships that I believe covers soft credits that you should check out.
So, in our model..- Donor A makes a gift of $100.- Company A matches that gift at 50%.- Donor A has a membership at the $150 level. One gift ($100 from donor) shows as a regular cont. The other gift ($50 from Company A) is green in the cont. tab.
Our recognition is tied to membership, so it works properly for us, but even if your recognition is not linked, I would think that it should still work correctly.
We used to book the money the way that you have explained, but our Finance Dept. and auditors asked us to change to be in alignment with accounting standards. So now, regardless of who the money is intended for, contributions are booked to the record reflecting the entity making the gift. Even in the case of family foundations, community foundations, regular foundations, corporations, donor's who own their companies, gifts from parent's to children, etc., we book the money to the record of the entity who has written the check, provided the credit card, etc., and soft credit. Thus far, we have run into a few snafoo's (mostly in Board finance reporting), but in large part have been very pleased in our ability to more accurately track where money is coming from, and who it is going to.
Hope that helps,
Amber
Hi Amber,
Thanks for that, but as I said to Marie, I’m looking for a way that uses Tessitura’s existing matching gift entry structure but allows the gift to go into a different fund than the one that gift being matched is going into. The key here is to keep the single simple entry and avoid double entry.
From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Amber AlbertSent: Tuesday, June 29, 2010 4:44 PMTo: Rey PamatmatSubject: Re: [Tessitura Development Forum] Posting Matching Gifts to a Different Fund
From: A. Rey Pamatmat <bounce-areypamatmat2177@tessituranetwork.com>Sent: 6/28/2010 3:52:51 PM