Hi everyone! I apologize if this has been covered elsewhere, but does anyone know of a way to adjust many gifts at once? We have just learned from our Finance department that the GL we were originally told to use for a recent campaign is incorrect, so we have to adjust several hundred gifts to correct the GL. We cannot simply edit the GL for the fund on the back end, because other gifts have gone into this fund as well, and the GL is correct for those gifts (the gifts that need to be adjusted here are identified by Source).
I'm curious if others have encountered a situation like this before. I would be grateful to anyone who can share some insight!
Thank you,
Katie Yates
Unfortunately there's not a single step process. For gifts, you'd have to adjust each gift to $0/put the $$ on account, and then book the new gift with those funds. For pledges you could potentially use the Cancel/write off pledge utility to adjust pledges to $0 - but first move any received payments to on account. In both cases, you may consider using the Contribution Import Utility to rebook the gifts and pledges. I recently set that up for taking gifts off account, so that scenario works. The other nice thing about the import utility is that you could more easily retain the original contribution date across a wide number of entries. Any way you go, it's going to be a lift.
Megan
Hi Megan - thank you for your reply! That is a good point about the contribution import utility, we are looking into that as well for setting up the new gifts post-adjustments.