At Seattle Opera, we are working on a project to better track our Artists (Symphony, Chorus, Singers & Teaching Artists) in Tess from a Development perspective. Our union agreements restrict direct solicitation of Artists but yet we have a number of Artists who are also current donors and/or subscribers. Also, how do we track retired Artists (who may or may not also be current donors/subscribers). I would love to hear from others who are struggling with similar issues.
-Kim
Kim OsitisDevelopment Research Manager206-676-5531 | kim.ositis@seattleopera.org
We track actors (constituency = ACT), creative team folks (CRE), teaching artists (TAS), etc., etc., by the above constituencies, all of which are activated/inactivated by the presence/absence of affiliations (of analogous types), with the Guthrie, and (particularly for ACTs and CREs) an association with a current or future production*.
When either the affiliation end-dates, or there is no current/future production associated with that person, the const inactivates and access to comps (via Box Office or web) goes away. There are a lot of moving parts, but this is generally working well for us.
(* This "association" is tracked in a custom tab created in 2009-2010 which stores these relationships for all of Guthrie history, >=1963.)